Leave & Timesheet Administration Specialist at ASRC Federal · Reston

ASRC Federal is a leading government contractor furthering missions in space, public health and defense. As an Alaska Native owned corporation, our work helps secure an enduring future for our shareholders. Join our team and discover why we are a top veteran employer and Certified Great Place to Work™

ASRC Federal is seeking a Leave & Timesheet Administration Specialist to be a member of our Shared Services team.

The ideal candidate will ensure accurate and compliant administration of all leave of absence (LOA) activity, timesheet adjustments, bonus payment workflows, special payroll file processing, and leave audits across the company. This role reduces compliance risk, improves data accuracy, and supports Payroll, HRIS, Benefits, and Shared Services in delivering timely and error free pay.

Core Responsibilities
Timesheet & Leave of Absence Administration
• Maintain and update employee timesheet statuses for all LOA types (FMLA, STD, LTD, Military, Personal, Workers Comp, etc.)
• Ensure correct mapping of Dayforce status and reason codes to CostPoint and T&E
• Process leave of absence pay types (paid/unpaid leave, active/inactive accrual statuses) on employees’ timecards while out
• Coordinate with HRIS and Benefits on system updates that affect timesheet locking/unlocking for employees in LOA status.
• Validate compliance with state specific leave laws and new regulatory changes
• Audit payment accuracy for all leave of absence employees
• Adjust and correct leave accruals for employees on a leave of absence.

Bonus Processing
• Manage bonus file intake and perform detailed validation for eligibility, accurate amounts, and correct tax treatment.
• Prepare bonus upload templates and coordinate with Payroll to ensure timely processing and posting prior to Labor on Fridays.
• Audit bonus entries before and after processing to verify payment accuracy.

Special File Processing
• Handle specialized payroll related files, including:
• Retros and Arrears
• Weekly LR and Benefits Files
• Quick Entry Files
• Benefit deduction files – Imported into Dayforce
• Leave automation files – Holiday Accruals and Reversals
• Data security sensitive files routed between HRIS, Benefits, Payroll, FSIS
• Escalate anomalies or structural file issues to FSIS or IT as needed.

Leave & Timesheet Audits
• Identify variances between leave balances, accrual rules, and CP/Dayforce configurations.
• Document findings and adjust to be reviewed and posted by Payroll Lead/Director.
• Support Legal and HR Compliance in audits of regulated leave programs.

Cross Functional Coordination
• Partner closely with Payroll, HRIS, Benefits, FSIS, and HR Compliance to keep all LOA, bonus, and special processes aligned.
• Participate in workflow design discussions for LOA automation and new state leave law implementations.

Experience and Education Requirements
• High School diploma or equivalent with minimum of 8 years of relevant work experience; Bachelors degree is desired.
• Strong understanding of payroll and HRIS systems (Dayforce and Deltek CostPoint & Time and Expense).
• Detail orientated and comfortable auditing complex data sets.
• Knowledge of federal and multi state leave laws.
• Ability to manage sensitive data securely.
• Excellent cross functional communication.

Ideal Background
• Experience in Payroll, HRIS, Benefits, or Leave Administration.
• Prior exposure to LOA workflows and multi state sick leave compliance.
• Familiarity with bonus/variable pay processing.
• Experience handling secure file transfers and structured payroll files.

We invest in the lives of our employees, both in and out of the workplace, by providing competitive pay and benefits packages. Benefits offered may include health care, dental, vision, life insurance; 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law. The salary offered will depend on several factors including, but not limited to, relevant experience, skills, education, geographic location, internal equity, business needs, and other factors permitted by law. Posted pay ranges are a general guideline only and are not a guarantee of compensation or salary.

EEO Statement
ASRC Federal and its Subsidiaries are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.