Receptionist at Ashtel Studios Inc in Location not listed

Summary: Ashtel Studios Inc is seeking a friendly, organized, and proactive Receptionist to serve as the first point of contact for visitors, vendors, and employees. This role is responsible for maintaining a professional front office, coordinating daily administrative tasks, and supporting multiple departments with office operations.

Responsibilities:
- Greet visitors, vendors, and delivery personnel while creating a welcoming and professional office environment
- Answer and direct incoming phone calls with professionalism and efficiency
- Manage conference room scheduling and assist with meeting coordination
- Receive and distribute incoming mail and packages (approximately 3–5 inbound shipments per day)
- Prepare and coordinate outbound shipments for Sales, Marketing, Production, and Design teams (approximately 5–10 shipments per day)
- Maintain accurate records of incoming and outgoing sample inventory
- Keep the reception area, conference rooms, kitchen, and shared spaces clean, organized, and presentation-ready
- Order and maintain office, kitchen, and general business supplies while monitoring inventory levels
- Assist with data entry and general administrative support for Sales, E-Commerce, QA, and other departments
- Run occasional business errands and assist with special projects as needed
- Support day-to-day office operations to ensure a productive and organized workplace

Required Qualifications:
- Proficiency in Microsoft Office (Excel, Word, Outlook, etc.)
- Strong organizational and multitasking skills
- Excellent verbal and written communication skills
- Professional, friendly, and customer-focused demeanor
- High attention to detail and strong follow-through
- Ability to prioritize responsibilities in a fast-paced environment
- Self-motivated with a proactive, team-first attitude

Preferred Qualifications:
- Previous experience in reception, office administration, or administrative support role preferred
- Bilingual skills are preferred

Required Skills: Reception, Office Administration, Microsoft Office, Bilingual

Benefits: 401(k), 401(k) matching, Dental insurance, Employee discounts, Health insurance, Paid time off, Vision insurance