Administrative Assistant - Bilingual… at Arvato Systems · Miami

Company Description

Penguin Random House is the leading adult and children's publishing house in North America, the United Kingdom and many other regions around the world. In publishing the best books in every genre and subject for all ages, we are committed to quality, excellence in execution, and innovation throughout the entire publishing process: editorial, design, marketing, publicity, sales, production, and distribution. Our vibrant and diverse international community of nearly 300 publishing brands and imprints include Ballantine Bantam Dell, Berkley, Clarkson Potter, Crown, DK, Doubleday, Dutton, Grosset & Dunlap, Little Golden Books, Knopf, Modern Library, Pantheon, Penguin Books, Penguin Press, Penguin Random House Audio, Penguin Young Readers, Portfolio, Puffin, Putnam, Random House, Random House Children's Books, Riverhead, Ten Speed Press, Viking, and Vintage, among others. More information can be found at http://www.penguinrandomhouse.com/.

Job Description

Penguin Random House Grupo Editorial (PRHGE), part of Penguin Random House, is a leading global book publisher and distributor of Spanish- and Portuguese-language books, with offices in the U.S., Spain, and Latin America and distribution in more than 45 countries.

We are looking for a highly organized and proactive Administrative Assistant to join our Miami office. In this varied role, you will support our management team and help keep the office running smoothly, with responsibilities spanning Human Resources coordination, office management, and editorial administration.

This is a hybrid position based in our Miami, FL office.

Responsibilities

• Provide day-to-day administrative and office management support for the PRHGE Miami office.
• Provide administrative support to the management team, including expense reports, travel arrangements, meeting coordination, sample mailings, and other administrative needs.
• Support Human Resources administration and employee-related activities, including recurring HR processes, internal programs, employee communications, and onboarding coordination.
• Support editorial administrative processes, including contracts, invoices, reporting, book materials, and related documentation.
• Coordinate general office operations, including supplies, equipment, facilities needs, shipping, and other workplace requirements.
• Prepare presentations and other materials for meetings, internal communications, and special projects.
• Organize company meetings, events, and special projects as needed.

Qualifications

• ~3 years of experience in an administrative assistant, office coordinator, office manager, or similar administrative support role.
• Strong organizational and time-management skills, with the ability to manage multiple priorities and recurring responsibilities.
• Excellent attention to detail, follow-through, and problem-solving skills.
• Strong written and verbal communication skills and a professional, service-oriented approach.
• Ability to handle confidential and sensitive information with discretion.
• Proactive, dependable, and comfortable working independently while supporting multiple areas of the business.
• Strong working knowledge of Microsoft Office, including Excel and Outlook.
• Advanced PowerPoint skills, with the ability to create polished, professional presentations and organize information clearly and visually.
• Experience with SAP or a comparable ERP/business system is a plus.
• Fluency in English and Spanish, both written and spoken, is required.

Candidates with backgrounds in administrative support, office coordination, office management, or similar roles are encouraged to apply.

If you are organized, resourceful, and enjoy supporting people and keeping day-to-day operations running smoothly, we would love to hear from you!

Additional Information

The PRHGE office is located in Miami, FL. This is a hybrid position.

The salary range for this position is $60,000 - $65,000. All positions are currently eligible for annual profit award or bonus, subject to Company results.

Applications for this role will be accepted through October 29th or until the role is filled. We encourage you to apply early, as we review applications on a rolling basis. Before applying for any role at Penguin Random House, we recommend you review our applicant resources page and our FAQs page.

Penguin Random House job postings include a good faith compensation range for each open position. The salary range listed is specific to each particular open position and takes into account various factors including the specifics of the individual role, and candidate's relevant experience and qualifications.

Full-time employees are eligible for our comprehensive benefits program. Our range of benefits include, but are not limited to, Medical/Prescription drug insurance, Dental, Vision, Health Care/Dependent Care Flexible Spending Account, Health Savings Account, Pre-Tax and Roth 401(k), Short and Long-Term Disability Insurance, Life/AD&D Insurance, Commuter Benefits, Student Loan Repayment Program, Educational Assistance & generous paid time off.

Penguin Random House values the array of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status.

All your information will be kept confidential according to EEO guidelines.

Disclosure requirements pertaining to the collection of your personal data:

Responsible for processing the information provided in your application is the company specified in the job advertisement, with its registered office as indicated. The company processes your data for the purpose of establishing an employment relationship on the basis of Art. 6 (1) b GDPR / Section 26 (1) sentence 1 BDSG.

The retention period for your data is determined by the statutory time limits applicable in the respective country, beginning upon completion of the recruitment process. You can find these here.

You can contact the company’s Data Protection Officer at the above-mentioned postal address.

Further information on data protection and your rights can be found here.

We value the array of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, or pregnancy.

All your information will be kept confidential according to EEO guidelines.

Disclosure requirements pertaining to the collection of your personal data:

Responsible for processing the information provided in your application is the company specified in the job advertisement, with its registered office as indicated. The company processes your data for the purpose of establishing an employment relationship on the basis of Art. 6 (1) b GDPR / Section 26 (1) sentence 1 BDSG.

The retention period for your data is determined by the statutory time limits applicable in the respective country, beginning upon completion of the recruitment process. You can find these here.

You can contact the company’s Data Protection Officer at the above-mentioned postal address.

Further information on data protection and your rights can be found here.

We value the array of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, or pregnancy.

All your information will be kept confidential according to EEO guidelines.

Recruiting-Platform powered by SmartRecruiters.