Project Coordinator at Artisight in Remote

About Artisight
Artisight transforms hospital operations with its Smart Hospital Platform, helping health systems reduce costs, improve efficiency, and enhance patient care. Guided by deep clinical expertise and powered by NVIDIA GPUs, Artisight’s voice-activated sensors and computer vision technology enable real-time observation, virtual nursing, and automated documentation directly in the EHR. The platform integrates seamlessly with existing workflows to reduce staff burden, accelerate patient throughput, and improve safety. More than 400 hospitals across 30 health systems trust Artisight to deliver measurable results, including cutting patient falls by over 50%, reducing nurse turnover, and saving millions annually.
About the Role
We're seeking a highly organized Project Coordinator to support our Project Managers and Technical Delivery teams across Artisight's healthcare engagements and our VAR and professional services business. You'll keep projects organized, documented, and on track from initiation through closeout, coordinating with internal teams, technical resources, contractors, vendors, client stakeholders, and site contacts. Projects may include healthcare technology deployments, site readiness assessments, network infrastructure surveys, structured cabling, equipment installation, testing and validation, system upgrades, and decommissioning.
This isn't a hands-on engineering or installation role, but you'll bring the technical curiosity to learn new technologies and delivery processes quickly. This role is remote with travel to client sites and requires U.S. work authorization.
This role is a 40 hour/week, remote contractor, based in the U.S., and requires U.S. work authorization.
What You'll Do
Support projects end to end, from internal handoff through deployment, testing, client acceptance, and closeout, and serve as acting Project Manager on smaller or lower-complexity projects when assigned, with appropriate leadership visibility and escalation
Review SOWs, schedules, resource requirements, and documentation to understand objectives, dependencies, and deadlines, and help Project Managers build and maintain plans, schedules, milestones, staffing plans, budgets, forecasts, and communication plans
Coordinate internal resources, contractors, technical leads, vendors, and site contacts, tracking assignments, hours, deliverables, travel, and availability, and manage onboarding requirements such as background checks, credentialing, badging, immunization records, training, and site access approvals
Coordinate meetings, site activities, work windows, room access, escorts, and logistics in active healthcare environments, with awareness of patient care, privacy, safety, and infection-prevention requirements
Follow up with owners to keep actions on schedule, flag scheduling conflicts, access limitations, missing information, and resource gaps early, and maintain RAID logs, action-item logs, change documentation, and issue trackers
Maintain project repositories, trackers, meeting records, and decision logs, validate field documentation, photos, inventory records, site assessment data, test results, and punch lists, and support quality checks, lessons learned, and closeout, confirming open items have owners before a project closes
Support financial tracking, including cost inputs, expense records, billing milestones, planned vs. actual comparisons, and invoice readiness, and prepare agendas, minutes, daily updates, weekly status inputs, and stakeholder communications
What You Have
Associate's degree in Information Technology, Business Administration, or a related field, or equivalent experience
1+ years of experience as a project coordinator, administrator, or analyst within an IT services, technology deployment, or professional services organization
Comfort working with technical terminology, project documentation, equipment inventories, site assessments, testing records, and technical teams
Familiarity with project management methodologies, project controls, risk and issue management, and change management
Proficiency with Microsoft Office, Excel, project management tools, and online collaboration platforms
Strong attention to detail, organization, time management, and follow-through, with the ability to spot gaps or inconsistencies in project information and escalate them promptly
Excellent written and verbal communication skills, the ability to juggle multiple priorities across projects or sites, and a proactive, adaptable, team-first approach
Bonus Points For
Experience supporting network infrastructure, end-user technology, healthcare technology, structured cabling, hardware deployment, site surveys, or testing and validation
Experience in healthcare, hospital, or other regulated environments, including site access, credentialing, and coordination across clinical and technical teams
Experience with ServiceNow, SharePoint, asset management systems, or project tracking platforms
Experience supporting a VAR, systems integrator, or IT professional services organization
Why You'll Enjoy This Role
Impact: Your work keeps hospital technology projects moving, directly supporting the clinical teams and patients who rely on Artisight
Growth: You'll gain hands-on project experience across a diverse portfolio of healthcare deployments and VAR/professional services engagements
Team: You'll work alongside experienced Project Managers and Technical Delivery professionals in a collaborative environment, with competitive pay, benefits, and room to advance
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Equal Opportunity Employer
Artisight is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status.
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Careers at Artisight
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