Automotive Receptionist- WEEKENDS at Arlington… · Jacksonvi…

Receptionist- WEEKENDS

Jacksonville, FL

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PRIMARY PURPOSE OF POSITION:

Responsible for providing receptionist support for the Dealership by answering telephone calls, taking messages, and greeting visitors in a professional manner, and for providing administrative support for all departments as required. Regular attendance and timeliness are essential functions of this position.

MAJOR DUTIES OF POSITION:

• Answer all incoming telephone calls, transferring to appropriate extensions or taking messages
• Greet visitors, collect client information, and ensure they are welcomed in a professional manner in conformity to the dealership standards (offered water, coffee, tea, etc.)
• Maintain a neat, well stocked, and organized atmosphere of front desk and lobby
• Maintain knowledge of staff and managers whereabouts
• Reserve and coordinate scheduling of meetings and appointments
• Responsible for running and accepting credit card payments
• Responsible for sorting all mail; signing for and distribution of all Fed Ex and UPS packages
• Assist other departments, as needed (mailings, copies, scans etc.)
• Maintain inventory of dealership business cards
• Assist with scheduling and coordinating dealership activities (barbeques, birthday cards, food drives, community involvement)
• Perform other duties as necessary as assigned by management

KNOWLEDGE AND SKILL REQUIREMENTS:

• Some experience in a receptionist and administrative assistant position, with increasing responsibility and proven ability to provide administrative support for more than one department, with minimal instruction or supervision
• Ability to work with employees and visitors from diverse cultures and communicate effectively and provide support as necessary
• Ability to answer a multi-line phone
• Excellent telephone etiquette and demeanor
• Ability to work in a team environment
• Judgment and tact in handling sensitive and confidential matters
• Ability to be flexible and to focus despite distractions and changing priorities
• Ability to prioritize, coordinate and handle multiple duties and tasks
• Strong word processing skills with familiarity with Microsoft Office: Word, PowerPoint, Excel, etc.
• Good working knowledge of office equipment
• Ability to organize documents, files and folders in a timely manner
• Excellent organizational skills, as well as verbal and written skills
• Excellent grammatical skills

PHYSICAL DEMANDS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. The individual must be able to:

• Lift and move up to 25 lbs.
• Sit, stand, kneel, stoop, walk, use hands to finger, handle, or feel, point, and reach with hands and arms.
• Use the telephone and communicate clearly with a host of external individuals.
• Work at computer for extensive periods of time.
• Work in a fast-paced environment managing multiple tasks

WORK ENVIRONMENT and ENVIRONMENTAL CONDITIONS:

The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Type: Part-time

Required experience:

• Receptionist experience