ADMINISTRATIVE SPECIALIST at Arkansas… · Mountain…

Summary: The Arkansas Department of Energy & Environment is seeking an Administrative Specialist to support office operations and agency programs. The role performs administrative functions, manages records and databases, coordinates meetings and calendars, handles communications, and provides professional customer service.

Responsibilities:
- Perform a variety of administrative functions, including answering phones, responding to emails, managing office supplies, and maintaining office equipment
- Maintain and update office filing systems, both physical and electronic, ensuring that documents are properly organized and easily accessible
- Draft and proofread internal and external communications, including memos, reports, and correspondence
- Coordinate meetings, appointments, and conferences for agency staff and leadership
- Manage calendars, ensuring that appointments, deadlines, and meetings are scheduled efficiently and with attention to priority
- Prepare and distribute meeting agendas, take minutes, and track follow-up actions for meetings
- Create, maintain, and update records, files, and databases, ensuring accuracy and compliance with agency and state policies
- Provide helpful, professional, and timely responses to inquiries, referring questions to appropriate staff when necessary
- Accurately input and maintain data in electronic systems, databases, and spreadsheets
- Monitor and update records or databases to ensure that information is current and accurate
- Ensure that supplies and materials are ordered and available to meet operational needs

Required Qualifications:
- This position requires computer keyboarding skills, phone system, clear enunciation, and excellent verbal and written communication skills
- Lifting up to 20 pounds, frequent stooping and bending, ability to sit for extended periods of time, extensive computer work utilizing Microsoft Office Suite, ability to utilize current phone system, clear enunciation, and excellent verbal and written communication skills
- Ability to draft clear, concise, and professional correspondence
- Ability to interact with the public, staff, and leadership in a professional and approachable manner
- Ability to maintain organized records and files
- Ability to assess situations, troubleshoot problems, and implement effective solutions in a timely manner
- Ability to handle sensitive and confidential information with discretion and in compliance with state and federal privacy laws
- Knowledgeable of office software applications (e.g., Microsoft Word, Excel, PowerPoint), and familiarity with office equipment (e.g., copiers, fax machines, phone systems)
- A high school diploma or equivalent is required
- A high school diploma or equivalent is required

Preferred Qualifications:
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Required Skills: Microsoft Office, Phone Systems, Records Management, Confidential Information Handling

Benefits: Approved overtime is compensated, A pension, Maternity leave, Paid state holidays