Academic Personnel Coordinator at Arizona State… · Tempe

Job Profile:

Administrative Support Specialist 2

Job Family:

Administrative Support

Time Type:

Full time

Max Pay – Depends on experience:

$68,300.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Provides intermediate to complex administrative and programmatic support to leadership.

Job Description:

Position Salary Range:

 $54,600 - $68,300

The Ira A. Fulton Schools of Engineering at Arizona State University is seeking a detail-oriented and collaborative Academic Personnel Coordinator for a new position within the Engineering Dean’s Office. This role offers a unique opportunity to work at the center of college-level academic operations, supporting faculty personnel processes across one of the largest engineering schools in the nation.

Reporting to the Assistant Director of Academic Personnel, this position plays a key role in coordinating and supporting academic personnel actions including promotion and tenure, career-track promotions, probationary and multi-year reviews, sabbaticals, and annual evaluations. The role ensures accuracy, compliance, and consistency across all stages of review while serving as a critical connector between academic units and the Dean’s Office.

As part of the Faculty Administration team in the Engineering Dean’s Office, this position provides high visibility into college-wide academic decision-making processes and offers strong opportunities for professional growth in academic personnel administration, operations leadership, and higher education administration.

Essential Duties:

• Coordinate and monitor academic personnel actions at the college level to ensure timely, accurate progression through all review stages.

• Review personnel cases for completeness, accuracy, and policy compliance prior to submission to senior leadership or the Provost’s Office.

• Apply and interpret university, college, and governance policies to support consistent and equitable personnel processes.

• Serve as a primary liaison between academic units and the Dean’s Office, supporting communication and resolving procedural questions.

• Track multiple concurrent review cycles, proactively identifying risks and ensuring deadlines are met.

• Develop, maintain, and improve standardized documentation, tracking tools, and workflow resources to support operational excellence.

• Exercise sound judgment and discretion in managing confidential and sensitive personnel information.

Desired Qualifications:

• ABOR Staff

• Experience supporting or coordinating faculty or academic personnel processes in a higher education environment.

• Demonstrated ability to manage complex, deadline-driven workflows with a high degree of accuracy and attention to detail.

• Working knowledge of academic personnel policies, faculty governance structures, and university review processes.

• Strong communication skills with experience collaborating across academic units, administrators, and leadership stakeholders.

• Experience identifying process gaps and contributing to improvements through documentation, standardization, or workflow refinement.

• Proficiency with Microsoft Office Suite and familiarity with academic personnel systems (e.g., Interfolio or similar platforms).

• Strong analytical and organizational skills with the ability to manage competing priorities in a fast-paced environment.

• Demonstrated professionalism, discretion, and ability to work effectively with confidential information.

Working Environment:

• Activities are primarily performed in a regular, climate controlled office setting subject to extended periods of sitting, standing, walking.

• Use office equipment including a desktop computer.

• Lift up to 20 pounds.

• Communicate to perform essential duties.

Department Statement:

At the Ira A. Fulton Schools of Engineering, we are delivering a world-class learning experience for our students and advancing research and innovation — all at scale. The Fulton Schools research enterprise leads use-inspired research and key national initiatives, including the Southwest Advanced Prototyping Hub, accelerating microelectronics and workforce development for the Department of Defense. We also lead the Electrified Processes for Industry Without Carbon Clean Energy Manufacturing Institute, supported by the Department of Energy, aiming to reduce carbon emissions and strengthen manufacturing. Additionally, we lead an NSF Engineering Research Center developing sustainable civil infrastructure and partner with another ERC advancing clean water technology.
 
The Fulton Schools hosts numerous research centers that leverage faculty expertise to drive engineering innovation and entrepreneurship across four interdisciplinary impact areas: Climate Technology Solutions, Competitive Manufacturing in an Advanced Economy, National and Economic Security, and Technology-Enhanced Health and Medicine. Our faculty are achieving excellence at scale, positioning the Fulton Schools among the nation’s top engineering colleges for invention disclosures, U.S. patents, and startups.
 
We are an engineering school on the rise at the nation’s most innovative university, situated in the heart of its fastest-growing metropolitan area. The breadth of our faculty’s research interests and interdisciplinary approach, along with over 55+ graduate and 28 undergraduate degree programs, creates a strong foundation for collaboration and the advancement of ideas that contribute to a more sustainable and livable global future.
 
The Fulton Schools of Engineering is driven by core values that define our approach, distinguish our practice, and guide daily decisions in academics, research, corporate partnerships, and entrepreneurship. These values shape how we recognize, reward, and communicate success. At the Fulton Schools of Engineering, we:
•    Cultivate excellence. 
•    Deliver innovation that matters. 
•    Encourage bold thinking. 
•    Foster a community of learning and collaboration. 
•    Build a foundation for all to be successful.
 

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$21698.htmld

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.