Buyer at Area51 Electronics in Irvine, CA

At Area51 Electronics, we are looking for someone who wants to make a difference by helping the people around them and add value to Area51 Electronics through their work. As an electronic components distributor, we strive to provide the highest quality to our customers, and this passion for quality transcends beyond our products and services; we are interested in quality people. We are looking for passionate people who want to make a difference to join, learn, and grow with our team.

We are looking for a passionate Buyer who understands the crucial role they play in our company and is eager to be a team player in the Purchasing Department.

Our Ideal Candidate:

• Has a passion for helping people, procurement, results and growth
• Can pick up and learn new material in a relatively short amount of time
• Enjoys collaboration, communicating, and helping others
• Possesses the ability to focus on small details and ensure accuracies in their work
• Capable of working in a fast-paced work environment and able to perform job essentials without the quality of their work to decrease
• Has a strong and excellent work ethic (honesty, integrity, humility, respectful, and accountability)
• Will do their best at all times and cares about the quality of their work, even when no one is looking
• Has the passion and intrinsic motivation to learn, change (reflect), and grow
• Is disciplined, dedicated and determined to produce desirable results (going beyond the barest minimum and expectations)
• Manages their time wisely (be punctual and observe deadlines)
• Minimizes supply chain risk, ensures specified requirements are met; brings a level of skepticism and verification to the information that's presented to them

Work Schedule: M-F (7:00 AM-4:00 PM)

Supplemental Pay: Commission Pay

Classification: Non-Exempt

Job Summary

Under the supervision of the Purchasing Manager, the Buyer is responsible for sourcing components based on provided bookings, reviewing customer requirements, and accurately communicating those requirements to vendors, while ensuring compliance with the company’s Quality Management System. The Buyer will manage procurement activities involving Controlled Unclassified Information (CUI) and must ensure adherence to Cybersecurity Maturity Model Certification (CMMC) requirements. Due to the sensitive nature of the work, this position requires full-time onsite presence.

Essential Duties and Responsibilities:

Other duties may be assigned.

1. Responsible for the start to finish process of sourcing, buying, and expediting with supervision.

   1. Review and understand the customer’s RFQ and Purchase Order requirements and flow down information accurately to the vendor.
   2. Evaluate Bill of Materials (BOM) and bids in accordance with the requirements specified by our customers and/or by the Sales Department.
   3. Source, in accordance with the requirements specified by our customers and/or by the Sales Department, from the vendors listed below:
      1. Vendor Location: Domestic and International (only Approved International Vendors)
      2. Vendor Type: Authorized Distributors (A), Independent Distributors (I), Manufacturers (M), Service or Test Vendors (S) and Other (O)
      3. Vendor Status: Approved (A), Unapproved (U), and Disapproved (D)
         1. No Disapproved Independent Distributors
         2. No Disapproved International Vendors
   4. Assist with obtaining Schedule B/ECCN # for export information.
   5. Utilize various search engines (Search manufacturers, distributor portal sites, check distributors’ live inventory, etc.) to source and/or cross components.
   6. Document and flow down requirements specified by our customers and/or by the Sales Department to the relevant vendors.
   7. Negotiate pricing, lead time, and terms and conditions with our vendors.
   8. Select the optimal transportation option based on the customer’s requirements, cost, safety, and service.
   9. Leverage future purchases with vendors and pricing of materials or services to be procured and issue/manage subsequent purchase orders with full purchasing responsibility.
   10. Provide price, delivery (lead-time), and market information to the Sales Department.
   11. Request approval from Purchasing Manager for any inbound pallets.
   12. Create purchase orders based on provided bookings.
   13. Complete drop-shipping orders from vendors on the drop-shipping AVL.
   14. Expedite and track pending purchase orders with vendors to ensure on-time delivery.
   15. Archive completed purchase orders on our network drive.

3. Meet and/or exceed department and company goals.

4. Adhere to company’s Quality Management System (QMS) and comply to all purchasing related policies, procedures, and forms.

5. Learn the relationship between the Purchasing Department and other departments.

6. Initiate and establish relationships with the company’s vendors.

7. Start the initial evaluations and re-evaluations with authorized distributors, authorized resellers, and manufacturers.

8. Attend monthly purchasing and company meetings.

9. Utilize Area51 Electronics’ proprietary software program and electronic properties (i.e. computer, printer, etc.) for all job functions.

10. Contribute to and provide QMS and purchasing process improvements and suggestions.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. This job description is subject to change at any time.

Required – To perform this job successfully, an individual must be able to carry out each essential duty effectively. The requirements listed below represent the knowledge, skills, and abilities necessary for the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions; however, accommodations for remote work are not available.

Education

• Required: Minimum of High School Diploma or GED from an accredited institution
• Preferred: Bachelor’s degree in any field

Experience

Preferred: One (1) year of work experience in procurement/purchasing

Language Skills

Able to communicate professionally in English, both verbally and through written form to a diverse group of people.

Other Skills and Abilities

• Able to organize many tasks, determine priority, and independently complete detailed skills
• Able to demonstrate the ability to conduct one's self in a professional manner.
• Ability to participate in work-related activities as a team player
• Must be able to operate a computer and Area51 Electronics’ proprietary software program
• Ability to work independently with a self-motivated attitude, as well as in a team environment
• Ability to maintain confidential information
• Ability to think critically and creatively to solve problems
• Ability to multi-task, respond to continually changing needs with a positive attitude
• Ability to efficiently manage deadlines
• Excellent organizational and time management skills
• Effective writing and communication skills
• Meticulous attention to detail
• Proficient in Microsoft Office applications; Outlook, Word, and Excel

Essential Physical Functions

Stand: Moderate

Sit: Moderate to Frequent

Walk: Moderate

Bend: Moderate

Handle Objects: Moderate

Reach Above Shoulder Level: Moderate

Use Fine Finger Movements: Continuous

Interruptions: Continuous

Stairs (2 flights): Moderate

Essential Cognitive Functions

Reason and Analyze: Continuous

Read/Comprehend English: Continuous

Generate Written Work Product: Continuous

Communicate Orally in English: Continuous

Work Under Time Pressure: Continuous

Independent Problem Solving: Continuous

Interruptions: Continuous

Maintain Team Collaboration: Continuous

Organize: Continuous

Prioritize: Continuous

Computations: Continuous

Task takes less than 1/3 of the time: Moderate

Task takes 1/3 to 2/3 of the time: Moderate to Frequent

Task takes more than 2/3 of the time: Continuous