Applied Research Laboratory at Penn State University→
Administrative Assistant at Applied… · Universit…
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Job Description
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete theinternal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.
Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.
POSITION SPECIFICS
The Office of the University Registrar is seeking an Administrative Assistant to join our team. This position provides a high level of direct administrative support for the Assistant Vice President for Enrollment Management and University Registrar. The position will also provide administrative support to three Associate Registrars. This position is filled at the Supervisor level.
Duties Include But Not Limited To:
- Assist in the performance of complex tasks and responsibilities
- Work with and manage sensitive and confidential information
- Address and resolve inquires related to office functions
- Work with the Leadership Team and other staff to create and maintain a productive and positive office work environment and culture
- Oversee, maintain, and monitor budgets for office and reconciliation of all budget transactions, prepare periodic reports, and support time record keeping functions in Work Lion
- Manage the Assistant Vice President for Enrollment Management and University Registrar’s complex calendar and coordinate travel arrangements and reimbursements, including those for the Associate Registrars
- Coordinate and process confidential matters
- Coordinate and manage all functions of conference planning for Campus Registrar meetings and other events
- Serve as unit contact for Human Resources, Finance, and maintaining and ensuring confidentiality of student records as it pertains to the Family Educational Rights & Privacy Act (FERPA)
- Supervisory responsibilities
Essential Skills And Requirements Include:
- Ability to work in a team-based environment
- Strong organizational and time-management skills
- Ability to multi-task and to prioritize appropriately and meet required deadlines
- Possess strong problem-solving skills
- Excellent communications skills including interpersonal, written, and oral
- Possess excellent attention to detail and work independently
- Knowledge of university policies relating to students, human resources, safety, financial, payroll, administrative, purchasing, travel and facilities
- Exceptional phone and customer service skills
- Create and maintain excellent collaborative working relationships with other university staff at all levels
- Ability to learn, understand and manage State and Federal laws relating to student data and subpoenas
Required Experience:
Possess excellent skills in Microsoft office products, particularly Word and Excel. Have or be willing to acquire Notary Services certification.
Preferred Experience:
Knowledge of Ariba, PSUBuy, LionPATH, Work Lion, and Penn State travel policies.
Application Instructions:
Applicants must submit a cover letter, resume, and list of three references. References will not be contacted without permission. Application review will begin immediately and continue until the position is filled.
MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None
BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies.
Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS The salary range for this position, including all possible grades, is $49,188.00 - $71,340.00.
Salary Structure- Information on Penn State's salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.