Administrative Assistant – EMEA Finance &… at applied · Stuttgart

ABOUT THE ROLE We are a rapidly scaling, late-stage startup delivering advanced software platforms and AI-powered toolchains for the development, testing, validation, and deployment of ADAS (Advanced Driver-Assistance Systems) and autonomous vehicle systems. As an Administrative Assistant supporting EMEA Finance & Operations, you will be an essential partner to our regional finance and operations teams across Europe, the Middle East, and Africa. Based in Germany, you will own the day-to-day financial administration and operational support functions that keep our EMEA offices running smoothly — including budget tracking, vendor purchase order management, accounts payable oversight, and payment monitoring across all EMEA countries. This is a highly cross-functional role requiring strong attention to detail, comfort working across multiple currencies and regulatory environments, and the ability to manage competing priorities with professionalism and efficiency. AT APPLIED INTUITION, YOU WILL: - Maintain EMEA budget trackers, reconcile against NetSuite cost centers, and support monthly variance analysis and quarterly forecasts - Own the end-to-end EMEA PO process, including vendor onboarding, approvals, and tracking against delivery milestones - Monitor the EMEA AP queue end-to-end and serve as the primary contact for vendor invoice inquiries through month-end close - Coordinate and reconcile multi-currency vendor payments (EUR, GBP, SEK) with global treasury and support VAT documentation - Own EMEA shipping operations and accounts (DHL, FedEx), including import/export taxation and cross-office logistics - Provide administrative support to the EMEA teams and support office operations for the Germany office WE’RE LOOKING FOR SOMEONE WHO HAS: - Bachelor's degree in Business, Finance, Accounting, or equivalent experience - 2+ years in finance operations, AP, or administrative roles, ideally at a multinational or tech company - Fluency in English and German - Hands-on mindset, comfortable operating from strategy to day-to-day execution - Strong AI affinity and drive to automate and continuously improve processes - Experience managing procurement, AP, and vendor relationships across multiple countries - Highly organized, detail-oriented, and strong in Excel/Google Sheets - Familiarity with multi-currency payments and VAT requirements across EMEA - Proactive, self-directed, and comfortable in a fast-paced startup environment NICE TO HAVE: - Experience with NetSuite or a comparable ERP - Additional European languages (French, Swedish or other) - Experience with international shipping operations and import taxation - Familiarity with withholding tax documentation across EMEA jurisdictions