Project Coordinator Event Specialist LATAM… at AO Foundation · São…

This role is based in São Paulo, Brazil.

Main Responsibilities

• Support event deployment and logistics (pre-, on-site and post- event)
• Provide operational and administrative support for all related event activities and maintain activities in the event management system
• Manage event participants for assigned educational events
• Support the events execution on-site as a backup of the Event Owners
• Help to facilitate smooth collaboration within Operational Teams (Event Owners and Event Specialists)
• Manage the collaboration with local agencies / suppliers
• Act as the cost expert of the events (manage the expenses)
• Drive invoice handling and P&L reporting
• Manage CME accreditation
• Manage compliance approval and data in Concerto
• Manage event closing for final reconciliation
• Assigned event(s) within in the cluster and support in managing the budget for the assigned events

Main Requirements

• Bachelor degree in relevant field (e.g., hospitality, event management, public relations, communications, marketing) or higher Education “Fachausweis“
• Proven record of professional experience in event organization or project management (1-3 years)
• Experience in medical events/course organization would be an advantage
• Strong organizational-, project- and event management skills
• Good communication skills and ability to build and maintain relations with Health Care Professional at all levels and broader stakeholders
• Good problem solving and strong analytical skills as well as proven ability to prioritize task
• A collaborative, solution-focused approach, ability to collaborate well with others and work cross-functionally across the organization
• Effective Team player skills through consistent reliability and effective support
• Knowledge and proven experience of relevant systems
• Fluent written and verbal Portuguese and English. Fluency in Spanish will be considered as an added value