Bookkeeper

Organization: ANIZ Reports To: Director of Operations

Position Summary

The Bookkeeper at ANIZ is responsible for maintaining accurate financial records, processing accounts payable and receivable, performing monthly reconciliations, and supporting month-end and year-end financial close. Reporting to the Director of Operations, this role uses QuickBooks Online to track financial activity by program, grant, and funding source, ensuring accurate reporting, strong internal controls, and compliance with applicable accounting standards and federal grant requirements. The Bookkeeper also supports grant reimbursements, financial audits, and ongoing improvements to accounting processes.

Key Responsibilities

• General Accounting: Record and maintain financial transactions in QuickBooks Online, using classes, locations, and tags to track activity by program, grant, and funding source.
• Accounts Payable: Enter vendor bills, verify account coding and approvals, prepare payment runs, and maintain accurate vendor records and W-9 documentation.
• Accounts Receivable: Record grant and contract revenue, donations, and other receipts; post deposits; and monitor outstanding receivables.
• Account Reconciliations: Perform monthly reconciliations of bank accounts, credit cards, and other balance sheet accounts, researching and resolving discrepancies promptly.
• Payroll Accounting: Record payroll journal entries from the payroll provider and allocate salaries and fringe benefits to applicable programs and grants.
• Financial Close: Support month-end and year-end close processes, including accruals, prepaid expenses, recurring entries, and preparation of supporting schedules.
• Grant Accounting Support: Assist with grant reimbursement requests and drawdowns by preparing and organizing supporting documentation for funders.
• Compliance and Documentation: Maintain organized, accurate, and audit-ready financial records and source documentation in accordance with organizational policies and applicable federal grant requirements.
• Audit Support: Assist with the annual financial audit and Single Audit by preparing requested schedules, pulling supporting samples, and responding to auditor requests.
• Financial Reporting: Assist with preparation of 1099s and other periodic financial and compliance reports.
• Internal Controls: Follow established financial policies and procedures and help strengthen internal controls, documentation practices, and accounting processes.
• Additional Duties: Perform other related accounting and administrative duties as assigned by the Director of Operations.

Qualifications

Required Qualifications

• At least two years of bookkeeping or accounting experience.
• Demonstrated hands-on experience with QuickBooks Online, including classes or locations, bank feeds, account reconciliations, and journal entries.
• Proficiency in Microsoft Excel and general office productivity tools.
• Strong attention to detail, organizational skills, and the ability to manage recurring deadlines.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive financial and personnel information.

Preferred Qualifications

• Experience with nonprofit accounting, including restricted funds, grant tracking, and program-based expense allocations.
• Associate’s or bachelor’s degree in accounting, finance, or a related field.
• QuickBooks Online ProAdvisor certification.

Our Mission

Aniz, Inc. promotes emotional and physical wellness by providing mental health, substance use counseling, support services, and sexual health education.

Our Goal

To use a Holistic Harm Reduction approach/model with individuals to develop effective strategies that address issues impacting their overall quality of life.

Our History

In 1991 Zina Age had a godson who was very sick and needed immediate medical attention.

After traveling from doctor to doctor they saw a physician at Scottish Rite Hospital where he

was diagnosed with HIV.

Zina vowed to become an advocate for children both affected by and infected with HIV. She begin concentrating her efforts on their unmet need by exploring resources that served this unique population. Called to action, Ms. Age began to organize her thoughts and develop a solution. She spoke with the executive director of Outreach, Inc. about implementing a children’s program onsite. Her idea was to involve the children of clients in structured therapeutic groups rather than having them sit idle while their parents received treatment. In late 1996, her idea of working with HIV infected/affected children became a reality. The initial program she created at Outreach, Inc. was later titled “We Want To Know” which consists of activities that promote prevention and risk education for children ages 17 and under.

Impressed by her efforts, a group of dedicated professionals and paraprofessionals joined her to support the development of an independent organization; attending numerous planning meetings and working through strategies to expand Zina’s initiative. Soon Ms. Age formalized her idea by applying for incorporation, naming the initiative Aniz, Inc.