Specialist - Contracts at Anglo American in Singapore, Singapore

companyDescription We’re re-imagining mining to improve people’s lives. That includes the lives of everyone who works for Anglo American. We strive to be a great company where employees are happy and inspired to do their best work. A place where every colleague can grow, develop and realise their potential. To live up to our Always with Purpose employee value proposition, we’re putting the development and growth of colleagues first by ensuring everyone at Anglo American has the career experience they deserve. jobDescription The purpose of the Anglo American Marketing is to sustainably maximise cash flows from the marketing of Anglo American products and services. The Contracts Team acts as the crucial bridge between commercial intent and enforceable agreements. They are responsible for drafting contracts, master frameworks, and managing every contractual amendment deal capture through final settlement. By coordinating closely with Front Office and key functions, the team safeguards profitability and compliance, on top of mitigating legal, operational, credit, and regulatory risks. Contracts team needs to scale and expand its services as required to support the development of new product and service offerings to the market. This role plays a key part in designing and continuously optimizing the platforms/systems within the commodity areas, considering that the business increases in complexity over time with the introduction of enhanced trading, sourcing and origination and financing activities. What you'll do Ensure that appropriate contracts are in place and monitored for all commercial activities for all commodities (Eg. Base Metals and Iron Ore) This role comprises the first and second line governance controls through the validation and confirmation of physical trades and will be crucial in validating the trade entries to ensure the accuracy of the data in the system, which has a direct impact on the commercial invoices. The business environment is experiencing increased levels of complexity, which require greater agility and robust processes, in order to avoid value leakage while optimizing 3rd party trading and equity sales to achieve value maximization. Deals Validation Check and validate the daily trade entries in Trading System against deal blotters as Trade Recap, thereby providing key point of control. Ensure the accuracy of data in the system through the validation of the daily trade entries, which has a direct impact on the accuracy of commercial invoices Ensure all deal blotters are appropriately reviewed and signed off and then properly filed and stored in the relevant systems Contract Preparation and Execution Interface with Front Office to understand and analyse key contractual terms and conditions Identify and evaluate potential contractual terms mis-matches for purchase and sales contracts and highlight to the traders for their attention Work with Front office to understand their strategies in retaining/ optimizing value through such mis-matches and incorporate such contractual terms in the drafting of the physical contract to protect Anglo’s interest Act as a gate-keeper to protect/ minimise the potential value loss through the different contractual / commercial terms of the 3rd party purchase and sales contracts Understand and evaluate the different payment terms of the purchase and sales contracts and provide advice on workability of the contracts to manage cash flow and working capital. Analyse and identify potential operational issues prior execution that arise from the different contractual terms between purchase and sales contracts and propose resolutions to mitigate such operational risks. Draft framework agreement, Purchase and Sales contracts, Sales/ Contract confirmations Submit contracts to counterparties for review. Identify and escalate any non-standard deals or contracts. Liaise with counterparties to agree finalise terms, escalation to legal, supporting functions and / or Front Office as required. Maintain the Trading system with contract information on a timely and accurate basis. Maintain price fixing and sending pricing confirmation to counterparties Contract Administration Manage both supplier and customer communications regarding contracts. Ensuring Front office submit blotter in a timely manner as per SOP setup Track and monitor the compliance of all contractual obligations. Follow up on 3rd party warehouse inventory report/ statement for inventory reconciliation with trading system Monitor execution of contract and subsequent filing of all contractual documentation in relevant repository. Contract Reporting Provide regular and ad hoc reporting on contract outstanding status and performance. Group Governance and Risk Management Execute all contract administration activities in alignment with Group Business Integrity and Governance. policies Escalate and communicate any contract compliance discrepancies through the appropriate reporting line. Maintain accurate records as contract admin role’s within relevant systems. Governance role to ensure that relevant credit line has been established by Front Office, obtained relevant internal control approval and ensure that approved contract is signed prior to shipment execution to avoid credit breach Manage approval process to deliver timely and accurate returns within the governance framework. Process Improvements within the Contracting functions, Systems and Other Projects Support continuous review of Standard Operating Procedure to identify opportunities for improvements and/or efficiencies. Support in input and assist in improvement to current systems. qualifications The ability to read and converse Mandarin is essential Bulk shipment contracts experience from a Trading environment strongly preferred What we’re looking for Strong transactional and operational knowledge of international sales operations, including delivery terms and documentation requirements (e.g., Bills of Lading, Charter Party Bills of Lading, warehouse releases, warrants, and holding certificates). Familiarity with port, warehousing, and shipping logistics operations (desirable). Excellent written and verbal communication skills. Highly proactive with a disciplined and structured approach to work. Strong ability to collaborate with multiple stakeholders from diverse backgrounds. Self-motivated with the ability to work independently and take initiative. Highly organized, with a strong orientation toward workflow coordination and process management. Exceptional planning and organizational skills, with the ability to manage competing priorities effectively. Strong numerical and analytical skills, with keen attention to detail. Excellent problem-solving capabilities and a solution-oriented mindset. additionalInformation Who we are Anglo American is a global diversified mining business. Our portfolio of world-class mining operations provides the metals and minerals that make modern life possible. We use innovative practices and the latest technologies to discover new resources and mine, process, move and market our products to our customers around the world. As a responsible miner – of diamonds (through De Beers), copper, platinum and other precious metals, iron ore, coal and nickel – we are the custodians of what are precious natural resources. We work together with our key partners and stakeholders to unlock the sustainable value that those resources represent for our shareholders, the communities and countries in which we operate and for society at large. Anglo American is re-imagining mining to improve people’s lives. What we offer Competitive salary and benefits package Amazing opportunities for learning and growth - from technical training to leadership programs, we bring out the best in our people We’re a large, successful multinational company and there are plenty of opportunities internally to move onwards and upwards too Inclusion and Diversity Anglo American is an equal opportunities employer. We are committed to promoting an inclusive and diverse workplace where we value and respect every colleague for who they are and provide equality of opportunity so that everyone can fulfil their potential. How to apply To apply for this role, please complete our online application form. You will have the opportunity to upload your CV and other relevant documentation as part of this process. #LI-AO1