CRR Administrative Assistant at Anchorage… · Louisville

The Administrative Assistant is assigned to provide administrative support the department and Community Risk Reduction (CRR). This position coordinates the scheduling of events, prepares correspondence/reports, maintains records, and supports open dialogue with colleagues and external partners.

1. Answer phones, greets guest and directs incoming calls to the correct individual/division

2. Handle general requests for information and forwards to appropriate division

3. Review/forward/process the group email (smoke alarm requests, community room requests, public event requests, open records, incident report requests, fire drill requests, etc.)

4. Assist in scheduling room rental and suppression personnel participation in crewsense & ESO (community events, birthday parties, scout troops, HOA, ETC.) AR

5. Prepare and coordinate CRR invoices related to adopted fee schedule and tracking of such fees.

6. Assist CRR with preparation of correspondence and reports

7. Assist with routine and special audits

8. Assist with entering and tracking CRR training documentation

9. Prepare purchase orders for CRR

10. Assist CRR leadership with monthly scheduling of inspection locations for team (obtaining emails for locations 30 days prior to inspection, updating excel assignment sheets, etc.)

11. Assist Inspectors in obtaining contact information for new locations found in the field

12. Assist leadership with weekly updates to the command staff

13. Assist on Power BI-monthly reporting

14. Monitor community Facebook posts (relating to events, food trucks, fireworks, road closures, etc.) and inform Fire Marshal of such

15. Track and keep spreadsheets of community events for inspector outreach and educational needs/assignments.

16. Assist with needed or updated QR codes

17. Assist with budget PowerPoint (orders, office equipment, tracking accounts)

18. Assist in updating process/procedures/flow-charts

19. Attend CRR community events when requested (set up, work booth, break down)

20. Attend courses and conferences targeted toward CRR topics

21. Plan and track travel plans for CRR employees

22. CRR inventory assistance (both inventory and purchasing office supplies, handouts, hats, smoke detectors, etc.)

Benefits include:

• Full Family Paid Heath, Dental, and Vision Insurance

• Short Term/Long Term Disability

• Kentucky County Employee Retirement System

• Generous vacation, sick, and personal time