People Operations Coordinator at Amivero in Reston, VA

Description

The Amivero Team

Amivero’s team of IT professionals delivers digital services that elevate the federal government, whether national security or improved government services. Our human-centered, data-driven approach is focused on truly understanding the environment and the challenge, and reimagining with our customer how outcomes can be achieved.

 

Our team of technologists leverage modern, agile methods to design and develop equitable, accessible, and innovative data and software services that impact hundreds of millions of people.

 

As a member of the Amivero team you will use your empathy for a customer’s situation, your passion for service, your energy for solutioning, and your bias towards action to bring modernization to very important, mission-critical, and public service government IT systems.

 

Special Requirements

• Must be able to work in Reston, VA up to 3x per week

 

The Gist

The People Operations Coordinator plays a critical role in supporting a welcoming, well-functioning office environment while providing essential operational support across People Operations – HR, Office Management, Recruiting, Talent, and Accounting. This role serves as a key partner to the broader People Ops team, ensuring smooth day-to-day operations, exceptional employee experience, and strong administrative execution.

 

This position requires flexibility, strong organizational skills, attention to detail, and comfort juggling multiple priorities in a fast-paced, human-centered environment.

What Your Day Might Include…

 

Office Operations & Workplace Support

• Serve as a friendly, on-site point of contact for employees and guests, helping maintain a welcoming and organized office environment
• Greet employees and visitors, assist with basic access needs, offer refreshments, provide office tours, and escort guests to meetings
• Monitor the in-office scheduling app to help anticipate daily office needs
• Support new hire first-day experiences by assisting with office setup and orientation logistics in partnership with the Senior HR Business Partner
• Assist with conference room and meeting support:
• Help prepare meeting spaces, set up materials, and coordinate food orders as requested
• Reset and tidy conference rooms after meetings and restock supplies
• Support relationships with building management and office vendors by submitting requests, sharing updates, and escalating issues as needed
• Help share building announcements, office updates, and event information with employees via internal communication channels
• Assist with planning and supporting in-office events, including All Hands meetings and employee gatherings
• Receive, sort, and distribute mail and packages
• Send employee birthday cards via mail each month
• Help maintain office organization and supplies:
• Perform light daily and weekly kitchen and common-area upkeep
• Monitor office supply levels and assist with reordering to ensure items are stocked
• Follow established processes and checklists to support office operations and facilities needs
• Identify opportunities for small improvements to the office experience and share suggestions with team
• Assistance with planning and supporting events hosted in the office space, like Bring Your Child to Work Day, Holiday Potluck, etc.

HR Support

• Assist with onboarding and offboarding processes, including scheduling, coordination and documentation
• Help maintain accurate employee records across HR systems, ensuring data integrity and compliance with internal processes
• Support benefits administration tasks, including preparation for open enrollment and employee communications
• Assist with drafting, updating, and organizing HR policies, SOPs, templates, and internal documentation
• Support HR programs and initiatives, such as quarterly check-ins, employee training, and employee engagement initiatives

Recruiting Support

• Enable efficient hiring workflows by coordinating interviews, tracking feedback and approvals, updating candidate statuses, and helping recruiters move candidates through the funnel quickly
• Own ATS data accuracy and operational readiness by closing and auditing requisitions, properly dispositioning candidates, resolving duplicates, and maintaining overall system integrity to support reporting and compliance
• Support end-to-end talent operations by maintaining accurate candidate pipelines, executing sourcing and outreach activities, and ensuring clean, consistent data within iCIMS

Accounting & Payroll Support

• Assist with Accounts Payable by entering subcontractor and vendor invoices, providing an additional level of review and administrative support
• Support documentation and process coordination related to invoicing and payments
• Cross-train on payroll processes to serve as backup support in emergency situations
• Assist with payroll preparation tasks as needed, with review and approval completed by the Payroll Manager

Talent Management Support

• • Assist in creating, updating, and standardizing talent management templates, tools, and documentation
  • Help collect, organize, and validate talent and workforce-related information for reporting, planning, and training initiatives
  • Provide administrative and coordination support for talent management and development programs as needed

Qualifications

 

• 2+ years of experience in office operations, administrative support, People Operations, HR, recruiting coordination, or a related role

• Strong organizational skills with the ability to manage multiple priorities in a fast-paced, people-centered environment

• Detail-oriented with a high level of accuracy when handling data, documentation, and systems

• Professional, friendly, and service-oriented approach to supporting employees, candidates, and visitors

• Strong written and verbal communication skills

• Proficiency with standard workplace tools (Google Workspace or Microsoft Office) and HR-related systems

• Ability to follow established processes while identifying opportunities for improvement

• Willingness to cross-train and provide operational support across People Operations functions

 

 

EOE/M/F/VET/DISABLED

 

All qualified applicants will receive consideration without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Amivero complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.