Coordinator, Foundation at American… · MIAMI

Position Summary

This position provides administrative and clerical support for the AWS Foundation Team, with primary focus on scholarship operations, mailings, document processing, inventory management, and day-to-day operations.

Essential Duties

Administrative Support

• Coordinate mailings and shipments, including scholarship checks to schools and grant recipient packets.
• Assist with mailed donations and returned scholarship funds processing.
• Assist with Donor Thank You Packets (National, District, and Section levels).
• Assist with Check Request Process: Adding Vendor IDs, letter/envelope merge, mailing checks, logging check numbers.
• Coordinate Welding Competition packet mailing for District Directors.
• Assist with Trailer prize mailings for Careers In Welding Mobile Exhibit.
• Track news alerts and media mentions (Google Alerts logging).
• Maintain welding school locator and informational database.

Scholarship Operations

• Upload and verify application documents across scholarship programs (transcripts, cost of attendance, reference letters, photos).
• Assist scholarship lifecycle processes and vetting as assigned by Manager, Scholarships.
• Assist with applicant and recipient follow-ups.
• Support alumni and institutional database maintenance.
• Provide support during development of scholarship program announcements.

Operations & Administration

• Support meetings, events, and staff with on-site logistics.
• Maintain inventory and supplies for Foundation department operations and storage room organization.
• Process and sort mail for appropriate team members.

Perform other duties as assigned.

Supervision Exercised

None

Required Knowledge, Skills & Abilities

• Excellent English writing, editing, and proofreading skills.
• Strong attention to detail and ability to manage concurrent work projects.
• Document management and verification skills.
• Basic data entry and database maintenance capabilities.
• Inventory tracking and logistics coordination experience.
• Excellent phone and email etiquette.
• Positive attitude and customer service orientation.
• Ability to resolve administrative problems by analyzing information and identifying solutions.
• Proficient computer skills (PC-based network, MS Windows, Office, Outlook, Teams, Zoom).
• Ability to collaborate with the team using technology (audio/video conferencing, collaborative software).
• Ability to work independently with minimal supervision.
• Ability to work additional in-office days as needed.

Required Education and Experience

• High School diploma or GED.
• 1 year of experience working in an office desirable.

Critical competencies:

Price of Admission Comps – Customer Success, Uncompromising Integrity, Widespread Respect for People

Collaboration

Communicates Effectively

Sense of Urgency

Special Requirements, Licenses, or Certifications

None.

Working Conditions and Required Physical Abilities

When working on site, this position is located in a quiet to moderately noisy indoor office environment. When working remotely, must utilize a comfortable workspace, free from distractions and loud noises, with a strong internet connection.

Individuals in this type of position must have the use of sensory skills in order to effectively communicate with other employees and the public through use of the telephone and personal contact as normally defined by the ability to see, read, talk, sit, stand, hear, use of fingers in order to handle, feel or operate objects and write. Must have the physical capabilities to move about the office and to effectively use and operate various items of office related equipment, such as but not limited to personal computer, calculator, copy machines. Must be able to remain seated at a keyboard or desk for extended periods. Must be able to lift, carry, and/or push/pull articles weighing up to 20 lbs.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals to perform the essential functions of the job