American Society of Clinical Oncology→
Meeting Abstracts Coordinator at American… · 2…
Job Description
Meeting Abstracts Coordinator
Location: Alexandria, VA
Are you interested in making a world of difference in cancer care?
Cancer strikes more than 10 million people worldwide each year. As the leading medical society representing doctors who care for people with cancer, the American Society of Clinical Oncology (ASCO) is committed to conquering cancer through research, education, and promotion of the highest quality care.
Who we are:
ASCO is a flexible, high-performance membership organization where employees collaborate to support our mission through evidence, care, and impact. Together with Conquer Cancer, the ASCO Foundation, we foster a culture that prioritizes customer-centricity, emphasizes teamwork, and commits to quality. Our culture, ASCO Works – Our Way of Working, has long enabled workplace flexibility and embraced technology to help us achieve balance. To learn what it’s like to work at ASCO, click here.
Total Rewards:
At ASCO, we offer a competitive and comprehensive total rewards package. Our compensation philosophy and structure ensure that pay remains market-based, tied to performance, and aligned with our core values. The hiring salary range displayed accounts for a broad spectrum of factors, and the final offer will depend on an evaluation of the selected candidate's experience, training, and specialized skill sets.
In addition to base pay, this position is eligible for our robust total rewards package, which includes health, vision, and dental insurance, a 401(k) with generous contribution, health and wellness benefits, family forming benefits, education support program, generous leave, and much more!
Who we are looking for:
ASCO has a new and exciting opportunity for a Meeting Abstracts Coordinator to join our Publishing team! In this role, the Meeting Abstracts Coordinator will coordinate the publication of scientific meeting abstracts, partner with cross-functional teams, and collaborate with vendors all while making an impact on oncology science, education, and research.If you are highly organized, passionate about project coordination, have exceptional attention to detail, and are interested in scientific publishing, we would love to hear from you!
This position is hybrid with a primary location at our headquarters in Alexandria, VA. The hire must reside within 75 miles of our headquarters and be available to work onsite as business needs require.
Responsibilities
Develop and maintain production schedules, coordinating with internal stakeholders across multiple departments and external vendors.
Coordinate the abstract data formatting process to ensure compliance with ASCO guidelines; perform pre- and post-publication online QC; and coordinate production of PDFs produced by a third-party vendor.
Coordinate and execute the public release of meeting abstracts in partnership with stakeholders in IT, Education, and Communications; ensure accurate abstract counts and verify standard protocols to ensure successful publication aligned with ASCO embargo requirements. Serve as the final approver to push content live and handle all post-launch stakeholder communications.
Process pre- and post-publication abstract change and withdrawal requests for both ASCO.org and ASCOPubs.org platforms, ensuring compliance with ASCO abstract submission guidelines and policies as well as scholarly publishing industry standards.
Serve as the primary liaison for external vendors supporting the publication of the meeting abstracts, monitoring vendor performance, managing deliverables, troubleshooting and/or reporting issues, and providing programmatic feedback to ensure operational excellence.
Coordinate review of conclusive title edits with the Meeting Abstracts Editor-in-Chief and Associate Editor and facilitate the adjudication of abstract errata and retractions.
Develop and/or maintain process documentation for internal staff and freelancers/vendors and update author-facing guidelines as needed.
Initiate and execute process improvements, obstacle anticipation and avoidance, and innovative advancements and improvements to products.
Participate in publishing activities across the department as needed.
Required Education and Experience
Bachelor’s Degree or equivalent years of experience
2 years of related coordinating or administrative experience
Knowledge of academic/scientific writing, publishing, journals, websites
Experience and in-depth knowledge of HTML, computer software, and demonstrated proficiency with Office 360 (Word, Excel, PowerPoint, Outlook)
Understanding of content management and workflows
Competencies
Excellent time management skills with demonstrated ability to manage competing priorities, meet deadlines, prioritize, and multi-task
Excellent organization skills with meticulous attention to detail
Excellent communication skills, including written, with the ability to clearly communicate and convey, receive, and understand information
Strong interpersonal and relationship building skills
Strong analytical, problem-solving, and critical thinking skills
Ability to work well both independently and collaboratively in teams
Strong project management skills
Work Environment
Fast-paced office environment.
ADA/Physical Requirements
Extended periods seated or standing at a desk.
High use of computer and other office technology equipment.
Travel
1-3 days/yr.
Weekend work is required for approximately 3-4 weekends per year; occasional evening work required.
Compensation
This is a non-exempt position based upon 37.5 hours per week. The hourly rate range for this position is $29.79-39.18.
The range displayed reflects the minimum and maximum annualized salary ASCO expects to provide for a new hire for the position across the U.S. We thoughtfully determine and design offers based on the selected candidate’s relevant experience and qualifications.
Generous Benefits Package:
- Hybrid Work Environment
- Open Leave Policy
- Paid Family Leave
- 13 Paid Holidays per Calendar Year
- Staff Appreciation Days
- 401(k): 7.5% Employer Contribution
- Medical/Dental/Vision
- Employee Assistance Program
- Fertility and Family Forming
- Healthcare Concierge
- Flexible Spending Account(s)
- Healthcare Savings Account
- Disability and Life Insurance
The Association for Clinical Oncology is an Equal Employment Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, national origin, sex, and religion.