American Heart Association→
Project Coordinator at American Heart Association in Remote
Skills
Job Description
Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.
The American Heart Association has an excellent opportunity for a Project Coordinator, supporting the American Stroke Association Division. The location for this position is flexible.
This role is responsible for providing coordination and administrative support for the American Stroke Association division of American Heart Association and the Patient Solutions and Support team. Responsible for preparing and distributing communications, scheduling and logistics for meetings, volunteer coordination, support in updating or creating educational resources, and other organizing efforts based on project assignments. Also, responsible for expense processing, record keeping or other administrative duties.
The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.
#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs.
- Coordinate and monitor project timelines while effectively communicating project needs and related information as required
- Communicate with the team to organize and manage assigned projects, meetings, conferences, or events. May coordinate staff, volunteers, vendors, etc. to support assigned projects. Provide support for planning and on-site set-up, logistics, and notetaking for meetings.
- Conduct day‑to‑day administrative and operations tasks in support of the Association’s online Support Network.
- May assist with developing educational or marketing resources, which may include updating content, distribution of educational materials, or communication to vendors/contractors/volunteers.
- Utilize vendor and/or American Heart Association systems (e.g. E1/Oracle, COI/Convey, Seibel, Oasis, etc.) to efficiently and competently to complete duties/projects.
- Evaluates and maintains information and accurate data for compliance requirements or internal reporting needs. Collaborates with internal and external customers to ensure documentation is accurate and meets expectations.
- Provides coworkers, volunteers, and vendors with excellent customer service, responding to requests in a timely manner and adhering to deadlines as appropriate.
- Processes and tracks contracts, expenses (staff and volunteer), invoices, and payments, as needed.
- Performs other duties as required or assigned which are reasonably within the scope and responsibility of the job level and family.
- High School Diploma or equivalent. Bachelor's degree is preferred.
- Three (3) years of prior relevant experience. Administrative or project coordination experience preferred.
- Excellent organizational skills with strong attention to detail.
- Proficiency in Microsoft Office, Canva, and virtual meeting platforms
- Ability to travel 10% of the time to annual onsite meetings
The expected pay range will be $50,000-$55,000. Pay is commensurate with experience; geographic differentials to the pay range may apply. The American Heart Association reserves the right to pay more or less than the posted range.
The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.
- Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.
- Performance and Recognition – You are rewarded for achieving success through annual salary planning and incentive programs; eligibility for an incentive program is based on the type of position.
- Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
- Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. Heart U is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
- Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
- Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.
The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.
At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.
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In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.
EOE/Protected Veterans/Persons with Disabilities