Project Coordinator at American Heart Association in Rochester, NY

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

 

The American Heart Association has an excellent opportunity for a Project Coordinator (Grant Funded). This position will be home-office-based in the New York area and is grant-funded through 12/31/2027.  This position will require periodic travel throughout New York (excluding NYC), up to 20%. 

This is a full-time position with benefits.  This position is a grant-funded project through the end of 2027.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

 

#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs.

This position will coordinate stakeholder engagement, manage project timelines and budgets, and prepare documentation and reports to ensure the project runs smoothly, meets its objectives, and complies with all requirements for the Lower the Pressure, Hypertension, and Diabetes initiative. 

• Develop comprehensive project plans, including timelines, milestones, and deliverables.
• Coordinate project activities to ensure all tasks are timely and within budget.
• Maintain accurate and up-to-date records of all project-related activities and expenditures.
• Track project expenditures and manage budget revisions as needed.
• Coordinate with the finance department to ensure accurate financial reporting and compliance.
• Organize and facilitate project meetings, including preparing agendas and documenting meeting minutes.
• Communicate regularly with stakeholders to provide updates and address any issues or concerns.
• Maintain comprehensive project documentation, including project plans, budgets, reports, and correspondence.
• Ensure all project documentation is appropriately archived for future reference and audit purposes.
• Ability to travel at least 20% of the time within the state of New York.

Want to help get your resume to the top?   Take a look at the experience we require:  

• Must have earned a high school diploma or equivalent. 
• At least three years of experience in administrative work, project coordination, and/or event management systems with strong attention to detail.
• Experience in event planning, organizing, consultation, and event management preferred.  Proficient in using web conferencing software (Zoom, Microsoft Teams, etc.).
• Demonstrated ability to work on multiple tasks concurrently.
• Experience coordinating virtual and in-person events for small and large audiences.
  
  
• Strong organizational and project management skills.
  
  
• Excellent written and verbal communication skills.
  
  
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). These skills are subject to testing
  
  
• Ability to manage multiple tasks and deadlines simultaneously.
  
  
• Ability to objectively evaluate, make effective decisions, and develop alternative solutions.
  
  
• Ability to work in a team environment and interact with all levels of American Heart Association staff, volunteers, and the public. This includes the ability and willingness to build and cultivate relationships within and outside the American Heart Association.
  
  
• Willingness to work in an atmosphere requiring flexibility and change. Validated ability to respond quickly to changing ideas, responsibilities, expectations, strategies, and other processes at work.
  
  
• Requires access to reliable transportation at all times on an immediate basis.
  
  
• Must pass a background check.

Preferred:

• Bachelor’s degree in Project Management, Business Administration, Public Administration, or a related field. A master’s degree, PMP, or CAPM certification is preferred.

The expected pay range is $21.90 to $29.00/hour. Pay is commensurate with experience; geographic differentials may apply to the pay range. American Heart Association reserves the right to pay more or less than the posted range.

 

The American Heart Association invests in its people. Here are the main components of our total rewards package.  Visit Rewards & Benefits to see more details.

 

• Compensation – Our goal is to ensure you have a competitive base salary.  That’s why we regularly review the market value of jobs and make adjustments, as needed.
  
  
• Performance and Recognition – You are rewarded for achieving success through annual salary planning and incentive programs; eligibility for an incentive program is based on the type of position.  
  
  
• Benefits – We offer a wide array of benefits, including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.  As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
  
  
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program.  Heart U is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
  
  
• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees.  The number of days will increase based on seniority level.  You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
  
  
• Tuition Assistance - We support the career development of all employees.  This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.

This position not a match with your skills?  Click here to see other opportunities.

In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.

 

EOE/Protected Veterans/Persons with Disabilities

 

 

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