Staff Assistant I, Airport Station at American Airlines in Boston, MA

Summary: American Airlines is a global airline focused on connecting people and caring for them throughout their journeys. The Staff Assistant I supports the Airport Stations Team by performing office administration, payroll and timekeeping, employee onboarding, event coordination, reporting, records maintenance, and budget-related activities.

Responsibilities:
- Provides assistance with preparation of management presentations and special projects as required
- Administers, reviews, and monitors all local invoices through InvoiceWorks and disseminate as necessary
- Troubleshoots and escalates office technology issues, including telephone and copier machines
- Tracks and ensures employees complete onboarding duties, including appropriate system access, assignment of lockers, mailboxes, uniforms, badges, fingerprinting, training, etc.Assists in station event planning, coordination, and execution (i.e. Do Crew, luncheons, holiday meals, recognition events)
- Handles payroll processing in Workbrain for management and support staff
- Processes bereavement letters and coordinates local communications and response
- Manages employee parking, including permitting and assignments, as required
- Assists with timekeeping functions, data entry, data verification, reconciliations and filing
- Maintains employee files, as necessary
- Maintains Station meeting plans, including monthly emergency response
- Accesses and manages various periodic reports, including performance, audit, expense, employee engagement and recognition, etc
- Updates required manualsFiles and maintains all security related items
- Acts as backup for various payroll functions
- Manages records for OSHA, safety, etc. (301's, weekly and annual)Assists with budget preparation and reconciliation, including monthly closeout of landing fees
- Supports auditing activities as required
- Tracks and verifies incentive funds earned
- Liaises with CRE/Facilities and vendors to track local projects, as needed
- Leads/directs work with other support staff, as needed
- Performs other duties as required

Required Qualifications:
- High School diploma or GED
- Previous office/clerical experience
- Knowledge of Microsoft Office to include Word, Excel, PowerPoint, Outlook, etc
- Knowledge of policies, procedures, and corporate structure
- Ability to prioritize work, be detail oriented and meet deadlines
- Ability to perform in a fast paced environment and handle multiple tasks simultaneously
- Ability to be self-motivated with strong organizational skills
- Ability to grasp concepts and functionality of specific software and programs
- Ability to fulfill FAA criminal background checks to qualify for unescorted access privileges to airport security identification display areas (SIDA), if applicable

Required Skills: Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook

Benefits: Travel perks for you, your family and your friends to reach 365 destinations on more than 6,800 daily flights across our global network., Health, dental, prescription and vision benefits available on day one., Virtual doctor visits and flexible spending accounts., Wellness programs with tools, resources and support., 401(k) program available upon hire; depending on the workgroup, employer contributions are available after one year., Employee Assistance Program., Pet insurance., Discounts on hotels, cars, cruises and more., Inclusion and diversity support through 20+ Team Member Business Resource Groups.