Executive Business Partner to CEO at AlphaHire in San Jose, CA

This is not a traditional Executive Assistant role.

We are seeking a highly capable Executive Business Partner to work directly alongside the CEO across executive operations, organizational coordination, and strategic initiatives.

This role is designed for someone who can operate as a true extension of leadership — balancing high-level executive support with operational follow-through, business judgment, and long-term organizational impact.

The ideal candidate thrives in high-accountability environments, anticipates needs before they arise, and enjoys helping leadership stay organized, focused, and operationally effective. This role offers long-term growth into broader Chief of Staff and operational leadership responsibilities.

Key Responsibilities

Executive Support & Partnership

• Manage a high-volume executive inbox, including email triage and follow-up coordination
• Maintain and prioritize a dynamic executive calendar and scheduling requests
• Coordinate domestic and international travel arrangements and logistics
• Prepare meeting agendas, executive summaries, presentations, and follow-up action items
• Protect executive time by prioritizing business-critical activities
• Handle confidential business matters with professionalism and discretion
• Serve as a liaison between executive leadership and internal/external stakeholders

Operations & Business Coordination

• Track company initiatives and help drive accountability across departments
• Support cross-functional communication between operations, development, construction, accounting, and leadership teams
• Assist with executive reporting, dashboards, and operational summaries
• Help improve workflows, systems, and organizational processes
• Coordinate special projects and business initiatives as directed by the CEO
• Support implementation of tools, systems, and AI-enabled operational improvements

Strategic & Chief of Staff Development

• Assist with operational planning and executive-level coordination

• Help monitor organizational priorities and project execution

• Gradually assume increased operational and strategic responsibilities over time

• Support leadership with prioritization, communication, and decision-making processes

• 10+ years of executive support, operations, project coordination, or related experience

• Experience supporting senior executives, founders, or leadership teams

• Exceptional organizational and multitasking abilities

• Strong written and verbal communication skills

• High level of professionalism, discretion, and emotional intelligence

• Strong problem-solving and prioritization skills

• Advanced proficiency with Microsoft Office and/or Google Workspace

• Competitive base salary

• Performance-based bonus opportunities

• Health, dental, and vision benefits

• PTO and paid holidays

• Long-term career growth opportunities