Fact Witness Specialist at Aldevra in Louisville, KY

Description

Position Title: Fact Witness Specialist

Reports to: Operations Manager

Location: Louisville, KY

Work Schedule: Full-Time, occasional work may be required on an as-needed basis which may include evenings, weekends and holidays

FLSA Status: Non-Exempt 

Position Summary: Aldevra is currently seeking a qualified Fact Witness Specialist to support the Department of Justice (DOJ), United States Attorney’s Office (USAO) – Western District of Kentucky in Louisville, KY. We are looking for someone who brings a positive attitude, strong attention to detail, and clear communication. The right person will also connect with Aldevra’s core values of SOAR: Strong Integrity and Ethics, Outstanding Teamwork, Accountability-Driven, and Relentless Pursuit of Quality.

This position is contingent upon contract award.

DUTIES AND RESPONSIBILITIES

The essential functions include, but are not limited to the following:

• Receive visitors, field phone calls, questions and other inquiries from fact witnesses seeking information pertaining to court, pre-trial conferences, grand jury appearances and expense reimbursement.  
• Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements. 
• Initiate contact/notify fact witnesses concerning travel arrangements, appearance date/time, and determine any special circumstances or needs of the fact witness.
• Use judgment to determine when AUSA should be notified of special circumstances or needs of fact witnesses. 
• Confer with AUSA concerning fact witness appearance and special circumstances regarding witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses). 
•  Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with travel arrangements.  
• Prior to fact witness’ appearance, ensure all travel documents and appearance date and time have been provided to witness.  
• Make necessary arrangements for fact witness travel and lodging according to Department of Justice and USAO policies and procedures. 
• Meet with fact witnesses upon arrival to designated hearing or pre-trial conference, offer, and perform courtroom orientation, accompany witness to court, ensure a safe waiting area is available, and collect necessary documentation and signatures for fact witness reimbursement documents.
• Prepare and submit documentation for fact witness reimbursement, i.e., witness vouchers and other required documentation for fact witnesses. 
• Furnish requested information concerning pending and completed fact witness vouchers. Gather required documentation and reconcile Government Travel Accounts. 
• Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary. 
• Complete variable aspects of recurring documents in conformance with the rules governing their style and format. 
• Compose original letters that do not require legal interpretations but require a good working knowledge of legal procedures and specialized terminology relevant to fact witness laws and regulations. 
• Perform general office procedures pertaining to fact witness management, including, but not limited to: establish and maintain a variety of fact witness files, documents and databases; assemble documents and other information for fact witness file material and retention in accordance with established procedures and Department of Justice regulations; 
• If requested, establish and maintain calendar and/or database of active and pending fact witness appearances; track hearings, trial dates, grand jury and scheduling conferences
• Perform other administrative and logistical fact witness management related duties as required/assigned.  
• All other duties as assigned.

About Us

Aldevra was founded in 2009 by current President & CEO Rodney Marshall, a U.S. Marine Corps veteran and minority entrepreneur. The company began by selling foodservice equipment to the federal government and later expanded to include medical equipment and professional services, helping to meet a broader range of customer needs. Today, Aldevra is recognized as a top foodservice equipment dealer in the U.S., specializing in federal government sales while also growing its commercial and e-commerce customer base. Its professional services division provides federal agencies with healthcare professionals, construction and facilities managers and technicians, and administrative support. Whether it's equipment or staffing, Aldevra is committed to delivering high-quality products and timely service at the best value.

Recent accolades include:

• Foodservice Equipment & Supplies magazine 2026 Distribution Giants list 
• Foodservice Equipment Reports 2025 Top Dealer 
• VETS Indexes 5-Star Employer for 2026 Employer Awards 
• RATIONAL 2025 Premium Partner Award
• Great Place to Work® 
• 2026 Military Friendly® Employer Gold designation
• 2025 HIRE Vets Medallion Award
• ENERGY STAR® Partner
• Department of Defense Military Spouse Employment Partnership Small Business Partner
• Army Partnership for Your Success (PaYS) Partner #911

Learn more about us at aldevra.com.

Requirements

Security Requirements:

• Must be able to maintain government issued badge.

This position requires passing an extensive background check.

Qualifications:

• High School Diploma required; Undergraduate Degree is preferred
• Position requires U. S. Citizenship
• One (1) year of legal experience
• Good organization skills 
• Valid Real-ID state-issued driver's license
• Excellent verbal communication skills and telephone manner
• Excellent and accurate written communication
• Familiarity with Windows operating systems; online calendars and cloud systems; intermediate to advanced skills Microsoft office products required
• Excellent attention to detail; accurate data entry
• Customer Focused and team-oriented work ethic
• Able to multi-task efficiently and accurately, focusing on quality

 Veterans and Military Spouses are encouraged to apply.

We offer you a generous benefits package including:

• Medical, Dental and Vision
• Short Term and Long-Term Disability
• Life Insurance
• Paid Time Off
• Employee 401(k) with company match
• Professional Team Environment
• Competitive Compensation

Aldevra is an equal opportunity, E-Verify employer, drug free workplace, and complies with ADA regulations as applicable. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, disability status, protected veteran status, or any other characteristic protected by law.