Project Coordinator at AlderVolt Power in Houston, TX

About the Role

AlderVolt Power is seeking an organized, proactive, and execution-focused Project Coordinator to support electrical equipment and power infrastructure projects from customer RFQ/RFP and order execution through engineering approval, manufacturing, international logistics, delivery, and project closeout.

This role will coordinate closely with customers, engineering teams, manufacturers, suppliers, logistics providers, and internal departments. The ideal candidate is comfortable working with incomplete information, technical and commercial documents, multiple priorities, and international project partners. The successful candidate will take ownership of assigned tasks and consistently follow up until action items are completed.

Key Responsibilities

• Coordinate projects from customer RFQ/RFP and order execution through engineering approval, manufacturing, delivery, and project closeout.
• Review customer requirements, specifications, drawings, and proposal documents; identify missing information, inconsistencies, and required clarifications.
• Coordinate customers, engineering teams, manufacturers, suppliers, logistics providers, and internal departments to keep projects moving forward.
• Request, organize, and compare supplier proposals, technical documents, quotations, lead times, warranties, Incoterms, and scope of supply.
• Track project schedules, milestones, approvals, production progress, inspections, testing, shipping, delivery, installation, and other open items.
• Maintain action-item lists, comment logs, project records, and risk trackers; assign owners and follow up until issues are resolved.
• Prepare project status updates, meeting notes, customer communications, and internal reports.
• Escalate technical, commercial, schedule, production, and delivery risks promptly with supporting information and proposed next steps.
• Use project management systems and AI tools to support document review, proposal comparison, research, reporting, and process improvement.
• Verify important information against original documents and with the appropriate technical, supplier, or commercial contact before it is communicated externally.

QualificationsRequired

• Previous experience in project coordination, project management, engineering, manufacturing, construction, procurement, logistics, or a related field.
• Strong organizational, communication, problem-solving, and follow-up skills.
• Ability to take ownership of assigned tasks and drive action items to completion.
• Ability to review technical and commercial documents and identify missing information or inconsistencies.
• Ability to manage multiple priorities and work effectively when requirements are incomplete or changing.
• Strong written and verbal English communication skills.
• Proficiency in Microsoft Excel, Word, Outlook, and project tracking tools.
• Ability to use AI tools effectively for research, document review, organization, and drafting while verifying the results.
• Willingness to coordinate with international suppliers and partners across different time zones.

Preferred

• Bachelor’s degree in Engineering, Construction Management, Project Management, Supply Chain, Business, or a related field.
• Experience with electrical equipment, power systems, data centers, utilities, industrial facilities, or EPC projects.
• Familiarity with transformers, GIS/AIS switchgear, RMUs, MV/LV switchgear, UPS systems, PDUs, busway systems, power cables, or transmission equipment.
• Experience supporting RFQ/RFP responses, supplier quotation comparisons, proposal preparation, procurement, or PO coordination.
• Familiarity with engineering submittals, drawing approvals, factory testing, international logistics, or Incoterms.
• Experience working with overseas manufacturers or international suppliers.
• Experience with Odoo or similar CRM/ERP systems.
• Chinese/English bilingual ability is a plus, but not required.
• Strong recent graduates with relevant technical or engineering backgrounds, practical project experience, and demonstrated initiative may also be considered.

About AlderVolt Power

AlderVolt Power provides electrical equipment and integrated power solutions for data centers, utilities, industrial facilities, and other critical infrastructure projects.

We are expanding our Houston operations and are looking for professionals who can coordinate complex projects, support customers and suppliers, and contribute to the development of effective project processes.

Equal Opportunity Employer

AlderVolt Power is an equal opportunity employer. Employment decisions are based on qualifications, experience, business needs, and job-related requirements without regard to legally protected characteristics.

Pay: $55,000.00 - $72,000.00 per year

Benefits:

• Paid time off

Education:

• High school or equivalent (Required)

Ability to Commute:

• Houston, TX 77038 (Preferred)

Work Location: In person