Project Coordinator at Albireo Energy in San Diego, CA

Summary: Albireo Energy is a company focused on energy solutions, and they are seeking a Project Coordinator to assist with project management tasks. The role involves preparing invoices, communicating with various departments, and ensuring project requirements are met while providing administrative support. Responsibilities: - Prepare monthly and weekly invoicing to Solutions and Service customers. Assist with the preparation and distribution of AIA formatted invoices and releases - Effectively communicate with Operations Managers, Project Managers, and Accounting regarding contract documents, change orders / other modifications, approvals, and any additional services related to billings - Liaising with clients to identify and define project requirements, scope and ensuring that clients’ needs are met as the project evolves - Monitor project progress and handle any issues that arise - Prepare and manage project specific COI’s and prelims - Work with Operations, Service and Accounting to facilitate client collections and cash application - Project entry into AX when a new project is booked - Schedule and prepare for job turnover meetings between Sales and Solutions, or between Solutions and Service - Assist with the monthly forecasting and reporting processes - Generate Purchase Orders and document goods receipt in AX - Receive incoming supplier/subcontractor invoices, verify accuracy and readiness to pay with Project Manager, and assist Accounting team with processing for payment - Assist the RMA process - Assist with the administration of the master labor schedule - Finalize project close-out documents (Warranty Letters, As-Built, O&M documents) - General administrative and office support for Division staff Required Qualifications: - Prepare monthly and weekly invoicing to Solutions and Service customers - Assist with the preparation and distribution of AIA formatted invoices and releases - Effectively communicate with Operations Managers, Project Managers, and Accounting regarding contract documents, change orders / other modifications, approvals, and any additional services related to billings - Liaising with clients to identify and define project requirements, scope and ensuring that clients' needs are met as the project evolves - Monitor project progress and handle any issues that arise - Prepare and manage project specific COI's and prelims - Work with Operations, Service and Accounting to facilitate client collections and cash application - Project entry into AX when a new project is booked - Schedule and prepare for job turnover meetings between Sales and Solutions, or between Solutions and Service - Assist with the monthly forecasting and reporting processes - Generate Purchase Orders and document goods receipt in AX - Receive incoming supplier/subcontractor invoices, verify accuracy and readiness to pay with Project Manager, and assist Accounting team with processing for payment - Assist the RMA process - Assist with the administration of the master labor schedule - Finalize project close-out documents (Warranty Letters, As-Built, O&M documents) - General administrative and office support for Division staff - Candidates must be authorized to work in the United States - All offers of employment are contingent upon successful completion of applicable pre-employment screenings, which may include a background check and drug screening Preferred Qualifications: - Associates degree, including college courses in accounting or business preferred - Intermediate to advanced computer literacy, including experience with ERP/IT systems – Dynamics AX experience preferred - Displays strong written and verbal communication skills, as well as strong organizational skills - Ability to work independently, take initiative, manage priorities, and see projects through to completion - Working knowledge of basic accounting functions (AP, Percentage of Completion method) and ability to coordinate with multiple internal departments (including Operations and Accounting) Required Skills: Dynamics AX, Accounting - Accounts Payable, Accounting - Percentage of Completion method, ERP systems Benefits: Medical Insurance, Dental Insurance, Vision Insurance, Basic Life Insurance, Voluntary Life Insurance, Short Term & Long Term Disability, Paid Vacation, Paid Sick Time, Paid Holidays, 401K with Company match