Albireo Energy→
Project Coordinator - Construction at Albireo Energy in San Diego, CA
Entry LevelOn-siteFull-timeSan Diego, CA$69k–$79k/yr
Skills
microsoft exceldynamics axerp
Job Description
- Prepare monthly and weekly invoicing to Solutions and Service customers. Assist with the preparation and distribution of AIA formatted invoices and releases.
- Effectively communicate with Operations Managers, Project Managers, and Accounting regarding contract documents, change orders / other modifications, approvals, and any additional services related to billings.
- Liaising with clients to identify and define project requirements, scope and ensuring that clients’ needs are met as the project evolves.
- Monitor project progress and handle any issues that arise.
- Prepare and manage project specific COI’s and prelims.
- Work with Operations, Service and Accounting to facilitate client collections and cash application.
- Project entry into AX when a new project is booked.
- Schedule and prepare for job turnover meetings between Sales and Solutions, or between Solutions and Service.
- Assist with the monthly forecasting and reporting processes.
- Generate Purchase Orders and document goods receipt in AX.
- Receive incoming supplier/subcontractor invoices, verify accuracy and readiness to pay with Project Manager, and assist Accounting team with processing for payment.
- Assist the RMA process.
- Assist with the administration of the master labor schedule.
- Finalize project close-out documents (Warranty Letters, As-Built, O&M documents).
- General administrative and office support for Division staff.