0503 - Bookkeeper at Albertsons… · 11031…

Summary: Albertsons Companies is a leading food and drug retailer in the U.S., and they are seeking a Personnel Coordinator Bookkeeper to manage cash accuracy and maintain accurate records of store sales. The role involves coordinating hiring and training activities, completing payroll tasks, and supporting the Store Director with cash and payroll opportunities. Responsibilities: - Daily and weekly cash-up procedures, according to Division standard, to include till reconciliation, preparation of deposits, safe audits, and verification of sales of Lottery, CoinStar, Western Union, tickets, stamps, money orders - Researches and reports problems and shortages to the Front-End Manager and Store Director to include WIC violations, violation of check cashing procedures, cash variances, improper refunds/voids, coupon variances and till balance irregularities - Partners with Front-End Manager, Store Director and Asset Protection to resolve cash opportunities and other Front-End shrink issues - Completes till and safe audits as directed by Division standards - Orders change (money), tickets, money orders, bus passes, lottery, postage, miscellaneous office supplies - Daily administrative duties to include checking email, maintain cash office files or binders with division required reports, monitor Store Portal for communications/bulletins - Monitors compliance with Anti-Money Laundering (AML), Western Union (WU) and Lotto - Weekly administrative duties to include cash over/short tracking, manufacturers coupon bag, Anti-Money Laundering (AML) checklist, analysis of reports: Lawson, Banking Discrepancy, Returned Check, Returned WIC check, SRA Dashboard, Manufacturer’s coupons - Track employee attendance or schedule violations; report problems to Store Management and appropriate Department Manager in a timely manner - Coordinates all aspects of the hiring process to include managing requisitions per Division guidelines; review of internal and external applications; screening interviews; scheduling department manager interviews; tax credit process; contacting Human Resources for guidance on accommodation requests. Completes the New Hire On-boarding process to include all initial training and coordination of department specific training with department managers. May attend outside recruiting activities, such as job fairs. Maintains all in-store recruiting materials, applications, policy sign off forms, etc - Orders employee uniforms to include aprons, hats, polo shirts and name tags. Distribute to employees as per Division guidelines - Updates Rising Star board per division guidelines - Pulls Time and Attendance reports daily, complete time edits as necessary. Reviews employee time records for compliance with Company policies and minor labor laws to include tracking minor work permits and yearly updates. Submits daily and weekly payroll - Maintains employee personnel files to compile with company policy and applicable laws. Maintains medical information in a separate red file - Coordinates inputs and tracks paperwork for all types of employee Leave of Absences. Processes appropriate paperwork for return from Leave of Absence situations - Submits appropriate employee status transactions through HRDirect to include address changes, new hire, job change, promotions, terminations. Retains all HR records in compliance with records retention policy requirements - Tracks Food Handler’s permit expirations (where applicable); communication with employees to update Food Handler’s permit - Supports Front End operations to include till loans and pick-ups, donation canister maintenance, back up checker - Documents all lost and found items as per Division guidelines - Ensures proper cleanliness and neat appearance of the office and customer service areas - Other job duties as assigned and required may include supporting all departments in the store as needed Required Qualifications: - Demonstrated ability to follow company customer service expectations - Ability to work with other employees in a team environment - Ability to understand and follow instructions - Ability to multitask, maintain accuracy and pay attention to detail - Ability to use basic math skills, reading and writing Required Skills: Cash handling, Payroll processing, Till reconciliation, Safe audits, Western Union compliance, Anti-Money Laundering (AML) compliance, Use of Lawson reporting system, Time and Attendance reporting, Employee hiring and onboarding, Employee personnel file management, Food Handler’s permit tracking, Use of cash register, Use of money order machine, Use of credit card scanner, Use of lotto machine Benefits: Medical, Dental, Vision, Disability and life insurance, Sick pay (accrued based on hours worked), PTO/Vacation pay (accrued based on hours worked), Paid holidays (9 days annually), Bereavement pay, Retirement benefits (pension and/or 401k eligibility)