Administrative Assistant II - Opelika Regional Center at Alabama… · AL

Candidates who are Blind or Visually Impaired and/or Deaf or Hard of Hearing are encouraged

to apply for this position and may be given preference in hiring as federal laws permit.

Information related to disability is not required and, if disclosed voluntarily, will be used only

in AIDB’s efforts to create opportunities for individuals with exceptionalities. Non-disclosure

will not subject any applicant to adverse treatment.

POSITION: Administrative Assistant II

Office of Field Services

LOCATION: Opelika Regional Center

ABOUT ALABAMA INSTITUTE FOR DEAF AND BLIND

Alabama Institute for Deaf and Blind (AIDB) is the world’s most comprehensive education, rehabilitation and service program serving individuals of all ages who are deaf, blind, deafblind and multi-disabled and their families. Founded in 1858, AIDB serves more than 30,000 infants, toddlers, children, adults and seniors with hearing and vision loss throughout Alabama each year.

Our services literally span a lifetime including five campuses in Talladega, eight regional centers located in Birmingham, Dothan, Huntsville, Mobile, Montgomery, Talladega, Tuscaloosa and Tuscumbia with programs that range from early and senior intervention, traditional and nontraditional education services in residential and outreach settings and a manufacturing facility that is the state’s largest employer of adults who are blind and deaf.

ABOUT THE ROLE

At AIDB, our employees are our most valuable resource, united by a shared compassion for leveling the playing field for all. Our unique mission makes us an extraordinary place to work, and we invite you to be a part of the miracles and limitless possibilities that happen here every day.

As the Administrative Assistant II for the Opelika Regional Center, you will provide critical support to the Director while driving the department's operational success. In this multifaceted role, you will manage payroll, accounting, and travel coordination, while overseeing data collection, reporting, and the planning of activities.

BASIC QUALIFICATIONS

• High School Diploma or equivalent
• Two (2) years of professional experience in office setting
• Ability to meet suitability criteria for employment

PREFERRED QUALIFICATIONS

• One (1) year or more experience working with individuals with disabilities.
• Sign Language Proficiency rating of SURVIVAL.

POSITION RESPONSIBILITIES

Admissions & Enrollment Management

• Records & Compliance: Maintain confidential referrals and records while adhering to established timelines, compliance procedures, and document retention guidelines.
• File Maintenance: Organize and maintain files. Keep active and inactive files current, purge files according to guidelines.
• Timeline Tracking: Monitor timelines, required documentation, evaluations, and file completion for prospective students and service requests as assigned by Director.
• Database Management: Create, maintain, and update databases, spreadsheets, and departmental records related to referrals, client information, and reporting.
• Reporting: Prepare reports and assist the Director with data collection, statutory reporting requirements, and special projects as assigned.

Coordination & Logistics

• Visits & Tours: Assist with scheduling and coordinating visits and tours as assigned.
• Event Planning: Coordinate logistics for activities, meetings, and other programs.
• Support: Provide support to the regional center staff and Director by performing office support work and assigned duties.

Reception & Front-Office Operations

• Customer Service: Serve as the primary receptionist, greeting visitors and clients with a professional, welcoming demeanor and directing them appropriately.
• Communication Hub: Answer telephone calls with courtesy, professionalism, and enthusiasm, efficiently routing communications to the appropriate parties.
• Public Relations: Deal with the public in a pleasant and effective manner, handling multiple tasks, calls, and interruptions with tact and diplomacy**.**

General Administrative & Operational Support

• Clerical Duties: Provide general administrative support, including filing, drafting correspondence, copying, and managing documents.
• Schedule Management: Assist with calendar management, meeting coordination, and scheduling as needed.
• Financial & Operational Paperwork: Assist with requisitions, invoices, payroll documentation, travel arrangements, and other financial paperwork as assigned.

Job Requirements & Qualifications

Skills & Competencies

• Communication: Exceptional communication skills; ability to collaborate effectively with families, school districts, staff, evaluators, service providers, and external partners.
• Professionalism: Highly organized, self-motivated, and able to exercise sound judgment and follow-through with minimal supervision.
• Attention to Detail: Demonstrated accuracy, precision, and thoroughness in all work assignments.
• Tech-Savvy: Working knowledge of computers and software programs, including Google Workspace (Calendar, Sheets, Docs, Drive, Gmail) and Microsoft Office (Word, Excel).

Specialized Requirements

• Experience: Previous experience working with individuals with sensory impairments is highly preferred.
• Language Proficiency: Ability to obtain a SURVIVAL language proficiency within 24 months of hire.
• Flexibility: Ability to work a flexible schedule as required.

Upon offer of employment, the applicant must submit to a fingerprint background check at an agency designated and paid by AIDB. This job description describes the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all job goals, qualifications, and responsibilities, and the employee may be required to perform other related duties as assigned.

SALARY: $17.78- $20.81 Scale S5 Rank 35 (260 Days)

BENEFITS: Health, Dental, and Vision Insurance Available

Alabama State TRS Retirement

Deferred Compensation Options Available

Paid Time Off

13 Paid Holidays

About the Company

The Alabama Institute for Deaf and Blind (AIDB) is the world’s most comprehensive education,

rehabilitation and service program serving individuals of all ages who are deaf, blind, deafblind and

multi-disabled and their families. Founded in 1858, AIDB serves more than 30,000 infants, toddlers,

children, adults and seniors with hearing and vision loss throughout Alabama each year. Our services

literally span a lifetime including five campuses in Talladega, ten regional centers located in

Birmingham, Dothan, Huntsville, Mobile, Montgomery, Talladega, Tuscaloosa, Tuscumbia, Opelika

and Decatur with programs that range from early and senior intervention, traditional and

nontraditional education services in residential and outreach settings and a manufacturing facility that

is the state’s largest employer of adults who are blind and deaf.