Administrative Assistant Dothan RC at Alabama… · AL

Administrative Assistant II Dothan Regional Center

Candidates who are Blind or Visually Impaired and/or Deaf or Hard of Hearing are encouraged to apply for this position and may be given preference in hiring as federal laws permit. Information related to disability is not required and, if disclosed voluntarily, will be used only in AIDB’s efforts to create opportunities for individuals with exceptionalities. Non-disclosure will not subject any applicant to adverse treatment.

Position: Administrative Support Assistant II

Office of Field Services / Dothan Regional Center

ABOUT ALABAMA INSTITUTE FOR DEAF AND BLIND (AIDB)

Alabama Institute for Deaf and Blind (AIDB) is the world’s most comprehensive education, rehabilitation, and service program serving individuals of all ages who are Deaf, Blind, DeafBlind, and multidisabled and their families. Founded in 1858, AIDB serves more than 32,000 infants, toddlers, children, adults, and seniors with hearing and vision loss throughout Alabama each year.

Our services literally span a lifetime including five campuses in Talladega, ten regional centers located throughout the State of Alabama with programs that range from early and senior intervention, traditional and nontraditional education services in residential and outreach settings, and a manufacturing facility that is the state’s largest employer of adults who are Deaf, Blind, or DeafBlind. Our employees are among the organization’s most valuable assets and resources. We share compassion for leveling the playing field for all. Our mission makes AIDB a unique place to work.

POSITION REQUIREMENTS:

• Must possess a high school diploma or GED with work experience in a secretarial or related field.
• Must possess ability to utilize a computer efficiently to include word processing, billing, payroll, data collection, reporting, memos, charts, and other computer functions.
• Must have knowledge of computers and the use of spreadsheets, word processing, database management, and other business applications.
• Must be mature, self-motivated, and possess good organizational skills.
• Must have the ability to exercise sound judgment and follow-through with minimal supervision.
• Must possess good communication skills.
• Must possess work experience that demonstrates attention to detail and accuracy in work assignments.
• Must be able to deal with the public in a pleasant and effective manner while maintaining a positive relationship with supervisors and co-workers.
• A sign language proficiency level of SURVIVAL according to the AIDB evaluation system must be obtained within the first thirty-six (36) months of employment.
• Upon offer of employment, the applicant must submit to a fingerprint background check at an agency designated and paid by AIDB.

PERFORMANCE RESPONSIBILITIES:

• Provides support to the Regional Center Director.
• Provides support to the Regional Center staff by performing general clerical duties.
• Maintain all records as required for audit and program evaluation, to include any necessary reports.
• Reproduce all records and materials as requested.
• Maintain a complete inventory of all Regional Center equipment and supplies.
• Order materials and supplies and maintain records of the orders.
• Maintain files in a systematic order.
• Assist in the development and dissemination of office correspondence and program publications.
• Process American Sign Language payments.
• Prepare payroll forms, travel forms, purchase requisitions, consumer count, letters, memos, and other correspondence as requested by the Regional Director
• Prepare contracts and monitor available funds for outside and related service contract providers.
• Orient new staff members and contract personnel to AIDB policies, procedures, paperwork requirements, and deadlines.
• Process donations.
• Process invoices for monthly fixed services.
• Assist with coordinating meetings, visits, tours and events.
• Attend workshops and trainings as directed.
• Other duties as assigned by the Regional Director.

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SALARY: $17.78- $20.81 Scale S5 Rank 35 (260 Days)

BENEFITS: Health, Dental, and Vision Insurance Available

Alabama State TRS Retirement

Deferred Compensation Options Available

Paid Time Off

13 Paid Holidays

About the Company

The Alabama Institute for Deaf and Blind (AIDB) is the world’s most comprehensive education,

rehabilitation and service program serving individuals of all ages who are deaf, blind, deafblind and

multi-disabled and their families. Founded in 1858, AIDB serves more than 30,000 infants, toddlers,

children, adults and seniors with hearing and vision loss throughout Alabama each year. Our services

literally span a lifetime including five campuses in Talladega, ten regional centers located in

Birmingham, Dothan, Huntsville, Mobile, Montgomery, Talladega, Tuscaloosa, Tuscumbia, Opelika

and Decatur with programs that range from early and senior intervention, traditional and

nontraditional education services in residential and outreach settings and a manufacturing facility that

is the state’s largest employer of adults who are blind and deaf.