HR Executive at AL SHAALI MOTO LLC in Dubai

Job Purpose:

The HR Executive is responsible for supporting and managing day-to-day HR operations throughout the employee lifecycle, ensuring timely and accurate HR administration, recruitment coordination, employee records, payroll inputs, government-related processes, and compliance with UAE Labour Law and company policies.

Key Responsibilities1. HR Operations & Administration

• Manage day-to-day HR activities including onboarding, employee transfers, confirmations, promotions, leave, and exits.
• Maintain accurate and up-to-date employee records, personnel files, HRMS data, and documentation.
• Prepare HR letters, employment certificates, salary certificates, confirmation letters, and other employee documents.
• Monitor employee contracts, probation periods, visa expiry dates, Emirates ID, insurance, and other employment-related documents.
• Handle employee queries regarding HR policies, benefits, leave, attendance, and other employment matters.
• Ensure proper documentation and confidentiality of employee information.

2. Recruitment & Onboarding

• Coordinate the recruitment process from job requisition through joining.
• Source and screen candidates through job portals, LinkedIn, recruitment agencies, and other channels.
• Schedule interviews and coordinate with hiring managers.
• Prepare offers and employment documentation and coordinate pre-employment requirements.
• Manage the onboarding process, including joining formalities, document collection, orientation, and induction.

3. UAE Labour & Government Relations

• Coordinate with MOHRE and relevant government authorities for employment-related transactions.
• Support work permit, employment contract, visa, status change, cancellation, and related processes.
• Ensure HR practices and documentation are aligned with applicable UAE employment regulations. MOHRE is the competent authority regulating private-sector labour relations in the UAE.
• Maintain proper records of labour contracts, work permits, visa documents, and employee government transactions.
• Stay updated on changes to UAE Labour Law, MOHRE requirements, and employment regulations.

4. Payroll & Attendance

• Prepare and verify monthly payroll inputs including attendance, leave, overtime, deductions, allowances, and employee movements.
• Coordinate with Finance/Payroll to ensure accurate and timely salary processing.
• Maintain accurate leave and attendance records.
• Assist with final settlements, EOSB calculations, and employee clearance processes.
• Investigate and resolve payroll or attendance-related discrepancies.

5. Employee Relations

• Handle employee concerns and HR-related queries professionally and confidentially.
• Support disciplinary procedures, warning letters, investigations, grievances, and employee relations matters.
• Assist management in implementing HR policies and procedures consistently.
• Support employee engagement and welfare initiatives.

6. Performance Management

• Coordinate probation reviews and employee confirmation processes.
• Support the annual performance appraisal process.
• Maintain performance management records and follow up with managers on pending evaluations.
• Assist in identifying employee development and training requirements.

7. Emiratisation & Compliance

• Support the company’s Emiratisation requirements, where applicable.
• Maintain accurate Emirati employee records and required documentation.
• Coordinate with relevant government platforms and internal stakeholders regarding Emiratisation initiatives.
• Support HR audits and ensure compliance with company policies and applicable UAE regulations.

8. EOSB Preparation

• Prepare and verify End-of-Service Benefits (EOSB) calculations for employees leaving the company, in accordance with UAE Labour Law and company policies.
• Calculate EOSB, accrued leave salary, notice period payments, deductions, and other final settlement components.
• Coordinate with Finance/Payroll to ensure timely processing of final settlements.
• Review employee service periods, salary components, leave balances, and termination details to ensure calculation accuracy.
• Prepare and maintain EOSB and final settlement records for audit and management purposes.

9. HR Reporting & Documentation

• Prepare regular HR reports covering headcount, recruitment, turnover, absenteeism, leave, employee movements, and other HR metrics.
• Maintain accurate HR databases and trackers.
• Provide HR data and reports to management as required.
• Ensure all HR documentation is properly filed and readily available for audits.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 2–5 years of HR experience, preferably within the UAE.
• Strong knowledge of UAE HR operations, employment processes, and basic UAE Labour Law requirements.
• Experience with MOHRE, employment contracts, work permits, visa processes, and employee documentation is preferred.
• Good knowledge of payroll inputs, attendance, leave, and EOSB processes.
• Strong recruitment and employee relations skills.
• Proficiency in MS Office, particularly Excel and Word; experience with HRMS/HRIS is an advantage.
• Excellent English communication and interpersonal skills.
• Arabic language skills are an advantage.

Key Competencies

• UAE HR Operations
• Recruitment & Talent Acquisition
• Employee Relations
• UAE Labour Law & Compliance
• MOHRE Processes
• Payroll & HR Administration
• Problem Solving
• Communication Skills
• Confidentiality & Integrity
• Attention to Detail
• Time Management
• HR Reporting & Data Management

Pay: AED5,000.00 - AED5,500.00 per month

Application Question(s):

• What is your Nationality?
• What is your current age?
• What is your Visa Status?
• Do you speak Tagalog?

Experience:

• HR: 3 years (Required)

Work Location: In person