Admin Officer (Cultural Foundation) at Al Otaiba… · Abu Dhabi

Job Summary

We are looking for an organized and experienced Admin Officer to support the day-to-day administrative and operational activities of a Cultural Foundation. The ideal candidate should have a strong understanding of UAE culture, heritage, and traditions, with experience in event coordination and administrative support.

Key Responsibilities

• Provide day-to-day administrative and operational support to the Cultural Foundation.
• Coordinate meetings, appointments, schedules, correspondence, and official documentation.
• Assist in planning, organizing, and coordinating cultural events, exhibitions, workshops, festivals, and community activities.
• Coordinate with internal departments, government entities, suppliers, contractors, artists, guests, and other stakeholders.
• Prepare event-related documents, schedules, reports, attendance records, and presentations.
• Support event logistics, including venue arrangements, invitations, registrations, materials, and on-site coordination.
• Maintain accurate records, files, databases, and administrative documents.
• Draft and prepare letters, emails, reports, minutes of meetings, and other official communications.
• Assist with procurement, quotations, invoices, and coordination with suppliers when required.
• Ensure administrative activities are carried out in accordance with organizational policies and procedures.
• Provide support to management and other departments as required.
• Handle confidential information with discretion and professionalism.
• Perform other administrative duties assigned by management.

Qualifications & Experience

• Bachelor’s degree or diploma in Business Administration, Management, Events Management, Cultural Studies, or a related field.
• Minimum 3 years of relevant administrative experience in the UAE.
• Experience working with a cultural foundation, cultural organization, events company, government entity, or similar organization is preferred.
• Good knowledge and understanding of UAE culture, heritage, traditions, and local practices.
• Proven experience in event coordination and administration.
• Fluent Arabic speaker with strong verbal and written communication skills.
• Good command of English.
• Proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook.

Key Skills

• Strong organizational and coordination skills
• Excellent communication and interpersonal skills
• Attention to detail and accuracy
• Event planning and logistical coordination
• Ability to manage multiple tasks and deadlines
• Professional and culturally sensitive approach
• Strong documentation and reporting skills
• Ability to work effectively with diverse stakeholders
• Discretion and confidentiality
• Team-oriented and proactive attitude

Work Location: In person