Payroll Coordinator at Airswift in Houston, TX

About Us

Airswift is the leading workforce solutions provider to the STEM industries. For over 40 years Airswift has been transforming lives through the provision of international workforce solutions to STEM industries. Today, we are an integrated team of over 900 employees across 37 countries, supporting over 8,000 contractors globally.

We are a people business – we transform lives through the world of work. We care about wellbeing, community engagement and our planet – we plant a tree for every person placed in a job globally! We have a passion for growth, including investing in the development of our people.

We support professionals looking for jobs with exceptional firms in the technology, construction, and engineering sectors.

Role Description

The Payroll Coordinator will be responsible for ensuring accurate payroll processing by reviewing documentation, obtaining necessary approvals, and working closely with HR and Accounting. This role involves carefully verifying calculated wages, maintaining accurate payroll records, and preparing essential payroll reports, including handling tax-related matters. The Payroll Coordinator will collaborate with both the HR and Accounting teams on payroll-related issues and will also work with the Billing team to resolve any payroll and billing discrepancies.

Principle Accountabilities:

• Review payroll documentation for accuracy through audit reports and make any necessary adjustments.
• Obtains necessary approvals.
• Works closely with Human Resources and Accounting on all payroll-related issues and with Billing on payroll and billing issues.
• Ensure bi-weekly payrolls are processed in a timely and accurate manner.
• Review computed wages and correct errors to ensure the accuracy of earnings. Ensure that all changes to payroll are processed correctly.
• Maintain accurate payroll records and employee files, including manual check log and reconciliation of payroll account.
• Review and audit master file and pay data entries, YTD totals, and file amendments.
• Prepare various payroll reports for clients and internal stakeholders.
• Coordinates and resolves tax issues.

Skills, Knowledge, and Experience:

• 1+ year of payroll experience and understanding of the US Labor Laws.
• Ability to listen, communicate (written and verbal) and follow up effectively with all staffing levels and clients/customers.
• Exceptional attention to detail and an eye for spotting errors and discrepancies.
• Ability to work independently, self-starter, energetic.
• Must be detail-oriented with strong problem-solving skills.
• Able to adhere to tight deadlines.
• Proficient in all Microsoft applications (Word, Excel & PowerPoint).

What we can offer you!

• Attractive monthly base salary + competitive performance bonus.
• Genuine career progression opportunities, either locally or globally!
• World-class training programmes and development opportunities.
• Team driven environment, supportive culture with a focus on work-life balance.
• Career breaks available after one year.
• Real time recognition through our employee reward platform.
• Mental Health First Aiders to signpost you to support when you need it.
• Yearly destination trips as part of our High Flyers program (Dubai, Buenos Aires, etc…)
• Charity days for various important causes such as Relay for Life and Earth Day.

Our Core Values:

• Growth - In life and business, one must grow to flourish and achieve high ambitions. Growth requires change, challenge, risk and sacrifice - we will always choose growth.
• Life – Above all else, we value life. The quality of life, both in and outside of work, profoundly influences our well-being and our impact on the world.
• Excellence - We deliver, holding ourselves accountable for results. Our customers see excellence in everything we do.
• Integrity - We are ethical, open, honest and authentic. People trust us to do the right thing for the right reason.

Disclaimer The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Diversity & Inclusion At Airswift, we believe that diversity is critical to our success and makes us a great place to work. We are committed to building an equal opportunity workplace, the more inclusive we are - the better our work will be.

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