aiLegal is an immigration law firm powered by AI technology with a strong reputation for delivering excellence, efficiency, and client-centric service. We handle a wide spectrum of immigration cases including family immigration, humanitarian matters, business immigration, consular processing, removal defense, and federal litigation.

We operate on a flat rate model with assigned credit hours per case type and enforce high accountability in meeting deadlines and productivity benchmarks. Each team member is expected to deliver at least 100 credit hours per month, and the Managing Attorney ensure that the team collective delivers 100 X team head accounts credit hours monthly.

Our unique service model ensure speed, standardization, and client satisfaction by structing every case into a clear assembly-line pipeline.

Immigration Legal Assistant

aiLegal | Full-Time | Remote or Hybrid Opportunities

Location: Atlanta, GA; San Francisco, CA; New York, NY; or Remote

Employment Type: Full-Time

Compensation: Competitive base salary plus eligibility for performance-based bonuses

Reports To: Senior Paralegal

About aiLegal

aiLegal is a technology-driven immigration law firm committed to delivering efficient, high-quality, and client-centered legal services. By integrating artificial intelligence, automation, and structured workflows into our operations, we strive to improve the immigration experience for clients while maintaining high standards of accuracy, professionalism, and accountability.

Our practice supports a broad range of immigration matters, including family-based immigration, humanitarian relief, employment-based immigration, consular processing, removal defense, and federal litigation. We operate under a flat-fee service model supported by established workflows, measurable productivity standards, and a collaborative team environment. Our approach emphasizes efficiency, timely case preparation, quality assurance, and consistent client communication.

Position Overview

We are seeking an experienced, highly organized, and detail-oriented Immigration Legal Assistant to support our growing immigration practice. The ideal candidate has a strong understanding of immigration procedures, excellent written and verbal communication skills, and the ability to manage multiple responsibilities while maintaining accuracy and meeting established deadlines.

This position is well suited for a motivated professional who enjoys working in a structured, technology-driven environment, takes ownership of assigned responsibilities, and values collaboration, professional development, and exceptional client service. The Immigration Legal Assistant will work closely with attorneys, paralegals, and other team members to prepare immigration filings, coordinate supporting documentation, maintain accurate case records, and contribute to the firm's productivity and service goals.

Key Responsibilities

Immigration Case Preparation and Management

• Prepare, draft, review, and assemble immigration applications, petitions, and supporting documentation for attorney review.
• Assist with immigration matters, including but not limited to:
• Family-based petitions and adjustment of status: Forms I-130, I-485, I-751, and I-129F.
• Employment authorization, travel documents, and naturalization: Forms I-765, I-131, and N-400.
• Nonimmigrant visa matters, including F-1 and B-1/B-2 classifications.
• Immigrant and nonimmigrant consular processing.
• Humanitarian immigration matters, including Forms I-918, I-914, and I-360 for VAWA and Special Immigrant Juvenile classifications.
• Supporting documentation for Requests for Evidence (RFEs), Notices of Intent to Deny (NOIDs), Notices of Intent to Revoke (NOIRs), motions, and appeals.
• Maintain organized, accurate, and up-to-date case files using aiLegal's proprietary technology platform and case management systems.
• Track filing requirements, case milestones, and deadlines to support timely submissions.
• Review documents for completeness, consistency, and compliance with applicable filing instructions and internal procedures.
• Escalate complex legal questions and potential case concerns to supervising attorneys.

Client Communication and Case Coordination

• Conduct structured client intake interviews and collect relevant case information.
• Request, organize, and follow up on supporting documentation needed for immigration filings.
• Provide timely case status updates and respond professionally to client inquiries.
• Maintain accurate records of client communications, documentation requests, and outstanding case requirements.
• Identify and communicate potential delays, missing documentation, and case-related concerns.
• Ensure legal questions requiring professional judgment are referred to the appropriate attorney.

Collaboration and Quality Assurance

• Collaborate with attorneys, paralegals, intake specialists, and other team members throughout the case preparation process.
• Follow established standard operating procedures, case preparation guidelines, and internal quality-control checklists.
• Review immigration forms and supporting documents for accuracy before submission for attorney review.
• Participate in team meetings, case reviews, training sessions, and workflow improvement initiatives.
• Contribute to an environment that values accountability, constructive feedback, collaboration, and continuous improvement.

Productivity and Accountability

• Meet established monthly productivity expectations, including a target of at least 60 completed credit hours, consistent with assigned responsibilities and company guidelines.
• Maintain accurate daily productivity records and complete required case management updates.
• Prioritize assigned work effectively to meet internal deadlines and client service expectations.
• Use available technology, automation tools, and established processes to improve workflow efficiency.
• Support overall team productivity objectives while maintaining quality and compliance standards.
• Proactively communicate workload challenges, delays, or issues requiring additional guidance.

Required Qualifications

• Bachelor's degree or equivalent combination of relevant education, training, and professional experience.
• Minimum of three years of professional immigration law experience.
• Working knowledge of U.S. immigration procedures, including USCIS requirements and relevant immigration filing processes.
• Experience preparing immigration applications, petitions, and supporting documentation.
• Strong written communication skills, including the ability to prepare clear, accurate, and well-organized documents.
• Demonstrated ability to manage multiple assignments, prioritize competing deadlines, and maintain attention to detail.
• Strong organizational, problem-solving, and time-management skills.
• Professional communication skills and experience working directly with clients.
• Proficiency with Microsoft Office or Microsoft 365 applications and digital document management tools.
• Ability to work independently while collaborating effectively with attorneys and other team members.
• Ability to handle confidential and sensitive client information professionally and securely.

Preferred Qualifications

• Paralegal certificate or additional legal training.
• Experience supporting family-based, humanitarian, employment-based, or removal-defense immigration matters.
• Familiarity with EOIR procedures and immigration court documentation.
• Experience using immigration case management software or workflow management platforms such as Jira.
• Prior experience working in a remote or technology-driven legal environment.
• Experience using automation tools or AI-assisted workflows while following established confidentiality and quality-control procedures.

Performance Expectations

At aiLegal, employee performance is evaluated through a combination of work quality, productivity, communication, teamwork, and adherence to established procedures.

Productivity and Time Management

• Achieve a minimum target of 60 completed credit hours per month, subject to applicable company policies and performance guidelines.
• Maintain accurate and timely records of completed work.
• Effectively manage assigned responsibilities and communicate workload concerns when necessary.

Accuracy and Quality

• Maintain a high degree of accuracy when preparing immigration applications and supporting documentation.
• Follow established quality-control procedures to reduce preventable errors, including incorrect personal information, missing signatures, outdated forms, incomplete filings, and filing fee discrepancies.
• Verify required documentation, form editions, filing addresses, and applicable instructions before submitting work for attorney review.
• Promptly identify, report, and assist in correcting errors or procedural concerns.

Communication and Responsiveness

• Acknowledge and respond to internal communications within two business hours during scheduled working hours, when reasonably practicable.
• Acknowledge and respond to external client communications within one business day, consistent with established procedures.
• Maintain clear, professional, and timely communication with colleagues and clients.
• Provide consistent client follow-up and accurate documentation of communication activities.

Collaboration and Professionalism

• Work collaboratively within established case preparation workflows.
• Participate in training, case reviews, and quality improvement efforts.
• Demonstrate professionalism, accountability, adaptability, and receptiveness to feedback.

Compensation and Benefits

aiLegal offers a competitive compensation and benefits package designed to support employee well-being, professional performance, and career development.

Benefits include:

• Competitive base salary.
• Eligibility for performance-based bonuses tied to established productivity, quality, and client service measures.
• Medical, dental, vision, and life insurance.
• 401(k) retirement plan with employer contribution.
• Paid time off in accordance with company policy.
• Professional development and career advancement opportunities.
• Opportunities to work with modern legal technology and AI-assisted processes.

Specific benefits and eligibility requirements are governed by applicable plan documents and company policies.

Why Join aiLegal?

At aiLegal, we believe technology and teamwork can improve the delivery of immigration legal services. As a member of our team, you will have the opportunity to contribute to meaningful client outcomes, develop your professional skills, and work in an innovative environment focused on efficiency, collaboration, and continuous improvement. We value professionals who demonstrate initiative, strong attention to detail, accountability, adaptability, and a commitment to providing excellent client service.

Equal Employment Opportunity

aiLegal is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable federal, state, or local law.

aiLegal provides reasonable accommodations to qualified applicants and employees with disabilities and for sincerely held religious beliefs and practices, as required by applicable law.

All employment decisions are based on legitimate business needs, job-related qualifications, and applicable legal requirements.