Administrative Assistant at Aegis… · New York

Job Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, streamline administrative processes, and ensure a smooth workflow across departments. The ideal candidate will bring enthusiasm, exceptional organizational skills, and a proactive attitude to help us maintain an efficient and welcoming office environment. Whether managing correspondence, coordinating schedules, or assisting with data entry, you will play a key role in enhancing our team's productivity and client satisfaction.

Duties

• Manage incoming calls using multi-line phone systems with professionalism and courtesy, ensuring each caller receives prompt assistance
• Provide exceptional customer service by greeting visitors at the front desk and directing them appropriately
• Maintain organized office files and records through accurate data entry and meticulous proofreading of documents
• Prepare correspondence, reports, and presentations using Microsoft Office suite including Word, Excel spreadsheets, and other productivity software
• Assist with office management tasks such as ordering supplies, maintaining equipment, and coordinating maintenance requests
• Support client communication efforts by scheduling appointments, managing calendars, and responding to inquiries in multiple languages if bilingual skills are available
• Perform general clerical duties including photocopying, faxing, and updating spreadsheets to ensure seamless daily operations

Requirements

• Proven experience in an office environment with strong clerical skills and familiarity with office management procedures
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and data entry with excellent typing speed and accuracy
• Experience using QuickBooks or similar accounting software is highly desirable for handling basic bookkeeping tasks
• Strong organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Excellent phone etiquette and communication skills for professional interaction via phone and email
• Technical proficiency in computer literacy with the ability to adapt quickly to new software or tools as needed
• Bilingual abilities are a plus to support diverse client interactions and team communication
• Previous experience as a personal or administrative assistant is preferred for understanding the nuances of office support roles

Join us in creating a vibrant workplace where your organizational talents make a real difference! We value energetic professionals who thrive on multitasking, delivering exceptional customer service, and supporting our team’s success every day. This paid position offers an engaging environment where your skills will be recognized and your contributions truly valued.

Pay: $21.84 - $26.32 per hour

Work Location: In person