Administrative Assistant at AEG in New York, NY

Company Information For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer.

Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations.

If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer!

Job Summary

The Administrative Assistant provides administrative and operational support. This role supports team by coordinating logistics, maintaining tracking systems, and assisting with festival and event execution. The position

helps ensure partner deliverables and internal workflows are organized, accurate, and executed effectively.

Essential Functions

• Coordinate calendars, meetings, and logistics for the Partner Success team by managing scheduling requests and planning resources to support efficient team operations and timely project execution.
• Prepare, submit, and track expense reports by maintaining accurate records and ensuring compliance with company policies to support financial accuracy and timely reimbursement processes.
• Update and organize tracking documents, databases, and internal systems by monitoring project and partner activity to ensure accurate reporting and workflow visibility.
• Assist with documentation, organization, and project coordination to improve team productivity and operational consistency.
• Coordinate communication between internal teams and external partners by tracking action items and follow-ups to support timely completion of deliverables and initiatives.
• Provide general team support during partner activations by assisting with logistical tasks and on-site coordination to ensure smooth execution of partnership commitments.
• Support Partner Success initiatives during festivals and live events by assisting with event setup, execution, and logistical coordination to ensure successful partner activations.
• Respond to operational needs during live events by troubleshooting issues and supporting team logistics to maintain efficient event execution and partner satisfaction.

Required Qualifications

High School Diploma or its equivalency

• 0-2 years relevant work experience
• Administrative and operational support practices within corporate or event-driven environments
• Calendar coordination, meeting logistics, and expense reporting processes
• Document tracking, database maintenance, and workflow coordination systems
• Standard business software and productivity tools, including scheduling platforms, spreadsheets, and document management systems
• Organizational and time management skills with ability to manage multiple priorities simultaneously
• Detail-oriented documentation and record maintenance skills to ensure accuracy and data integrity
• Effective written and verbal communication skills for coordinating across teams and external partners
• Calendar and logistics coordination skills to support team scheduling and operational planning
• Problem-solving skills to respond to changing priorities and operational challenges during events
• Interpersonal skills that support collaboration and positive working relationships across departments
• Ability to support multiple team members and projects while maintaining accuracy and organization
• Ability to adapt to fast-paced environments, including live event and festival settings
• Ability to prioritize tasks and adjust workload based on operational and event-driven needs
• Ability to coordinate logistics and track action items to support timely completion of team deliverables
• Ability to work flexible schedules, including extended hours, weekends, and travel during events

Payscale: $21.79 - $30.85

Bonus: This position is not eligible for a bonus under the current bonus plan requirements.

Benefits: Full-time: We offer a comprehensive benefits package that includes: medical, dental and vision insurance, paid holidays, vacation and sick time, company paid basic life insurance, voluntary life insurance, parental leave, 401k Plan (with a current employer match of 3%), flexible spending and health savings account options, and wellness offerings.

AEG reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside their normal description.

AEG's policy is to hire the most qualified applicants, and we comply with all applicable federal, state and local employment laws in making hiring and employee decisions. We are an equal opportunity employer and do not discriminate against applicants or employees on the basis of race, color, marital status, disability, religion, age, sex, sexual orientation, national origin, genetic information, veteran status, or any other legally protected status recognized by applicable federal, state or local law.

Employer does not offer work visa sponsorship for this position.