Job Summary:  

The Lease Administrator is responsible for administering and enforcing key lease‑related compliance functions with a primary focus on estoppel certificates, subordination non‑disturbance and attornment agreements (SNDAs), landlord reimbursement collections, and insurance certificate compliance. This role ensures accurate lease interpretation, timely execution of transaction‑related requests, and consistent protection of the company’s contractual and financial interests, while supporting essential lease administration and compliance activities.

The ideal candidate will have strong analytical skills, attention to detail, and the ability to manage deadlines and prepare legal documents. Success in this role requires excellent communication, proficiency in lease administration systems, and the ability to build effective relationships with landlords and internal stakeholders.

What will you do? 

Estoppels & SNDAs

• Prepare, review, and process estoppel certificates in accordance with lease terms, lender requirements, and established turnaround timelines.

• Coordinate the execution of SNDAs with landlords, lenders, legal counsel, and internal stakeholders in support of financings, refinancings, and dispositions.

• Review lease documents to confirm representations related to rent, reimbursements, defaults, options, amendments, and termination rights.

• Track all estoppel and SNDA activity to ensure timely completion, proper approvals, and audit readiness.

• Identify lease discrepancies, outstanding defaults, or financial inconsistencies discovered during estoppel or SNDA review and escalate as appropriate.

Landlord Reimbursement Collections

• Administer landlord reimbursement billing and collections as defined in lease agreements.

• Coordinate with accounting, property management, and landlords to support accurate billing, reconciliation, and collection efforts.

• Maintain organized documentation supporting reimbursement calculations, billing, and collections.

Insurance Certificate Compliance

• Deliver tenant insurance certificates in accordance with lease requirements.

• Review Certificates of Insurance (COIs) to ensure coverage types, limits, endorsements, and additional insured provisions meet contractual standards.

Systems, Reporting & Process Improvement

• Maintain accurate lease compliance activities within lease administration systems.

• Identify opportunities to improve efficiency through process refinement, system optimization, and the use of AI‑enabled tools where appropriate.

Qualifications: 

• Working knowledge of commercial lease administration, including estoppels, SNDAs, reimbursements, and insurance provisions.

• High attention to detail with the ability to manage multiple deadlines and transaction‑driven requests.

• Strong written and verbal communication skills with the ability to work cross‑functionally with Legal, Accounting, Property Management, Construction, and Landlords.

• Organization & Accuracy: High attention to detail, reliable record-keeping, and deadline-driven execution across multiple properties.

• Proficiency with lease administration systems and reporting tools (e.g., Lucernex, OfficeTrax, or similar platforms).

• Proven ability to identify risks, resolve discrepancies, and maintain compliance with lease obligations.  

Certifications, Experience, and Education: 

• Certifications:  None

• Experience:  1-3 years of experience in administrative assistance, lease administration or similar experience

• Education:  Associate’s Degree; or equivalent combination of education and experience. 

Location & Work Availability:  

This role is designated as remote; however, candidates must be available to work onsite at our Roanoke, VA corporate office based on business needs, typically 1–2 days per week.

Benefits Summary: 

We believe in supporting our Team Members and those they love through comprehensive health & wellness benefits. Learn more here: https://jobs.advanceautoparts.com/us/en/benefits  

Company Overview: 

Advance Auto Parts, Inc. is a leading automotive aftermarket parts provider that serves both professional installer and do-it-yourself customers. As of January 3, 2026, Advance operated 4,305 stores primarily within the United States, with additional locations in Canada, Puerto Rico and the U.S. Virgin Islands. The Company also served 809 independently owned Carquest branded stores across these locations in addition to Mexico and various Caribbean islands. Additional information about Advance, including employment opportunities, customer services, and online shopping for parts, accessories and other offerings can be found at www.AdvanceAutoParts.com. 

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age national origin, religion, sexual orientation, gender identity, status as a veteran and basis of disability or any other federal, state, or local protected class. 

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