Junior Proposal Writer & Operations Support at Achēv · Mississau…

Junior Proposal Writer & Operations Support At Achev, we believe that everyone deserves an equal opportunity to build a better life and a successful future. For more than 30 years, we have dedicated ourselves to helping diverse Canadians and newcomers achieve their full potential. Today, we are one of the largest providers of employment, newcomer, language, and youth services in the Greater Toronto Area. Our dedicated team of nearly 400 staff delivers a wide range of innovative, high-quality, and personalized programs and services that empower our clients to prosper and our communities to thrive.We thrive in a OneAchev culture where collaboration and an integrated service delivery will positively impact Achev’s resiliency, agility, success, and growth.   Join us in helping diverse Canadians and newcomers achieve their full potential!   Achev’s latest Impact Report: www.Achev.ca Position Summary: The Junior Proposal Writer provides proposal writing, administrative, and operational support to the Business Development team. This role supports proposal development and helps maintain the systems, records, trackers, templates, and supporting documentation required for an efficient and responsive business development function. The role also assists with scanning and triaging funding opportunities, data entry, file organization, proposal preparation, and research to support grant development.   Key Duties and Responsibilities   1. Proposal Development Support • Assist with the preparation, formatting, editing, and proofreading of grant applications, proposal packages, briefing notes, and supporting documents. • Draft basic proposal content such as organizational background, summaries, environmental scan inputs, research summaries, and standard narrative sections under guidance from the Senior Proposal Development Officer. • Compile and organize appendices, letters of support, forms, attachments, and submission documents to support timely proposal completion. • Support the proposal submission process by helping ensure documents are complete, accurate, formatted correctly, and ready for review.   2. Business Development Operations, Records & Tracking • Maintain and update BD trackers using Excel and Achēv’s One Client CRM systems, submission calendars, opportunity logs, and workflow tools. • Organize, manage, and maintain electronic files, templates, proposal records, and document repositories to support strong record-keeping and knowledge management. • Support version control, file naming, document retrieval, and records maintenance for current and past proposals. • Enter and maintain accurate proposal, opportunity, and stakeholder data within existing BD systems and tools. 3. Opportunity Scanning & Triage • Scan and monitor potential funding opportunities from government, foundation, corporate, and other sources using existing Achēv’s BD processes and tools. • Log and organize opportunities and support preliminary triage based on established criteria, timelines, and strategic fit. This reflects your intended design while building • from the existing opportunity-monitoring and research functions in the PDO and RA roles. • Prepare brief opportunity summaries and flag deadlines, requirements, and documentation needs for review by the Senior Proposal Development Officer and Director. 4. Research & Administrative Support • Conduct basic research to support proposal development, including gathering evidence, background information, funder priorities, jurisdictional examples, and relevant data points. • Assist in the preparation of charts, tables, summaries, and PowerPoint materials to support internal discussions and proposal content development. • Support general BD administrative tasks, including scheduling support, document preparation, file retrieval, and maintaining proposal development resources and templates. Qualifications • Post-secondary diploma or degree in communications, business, public administration, social sciences, or a related field, or an equivalent combination of education and experience. • 1–2 years of relevant experience in administrative support, proposal support, grant support, research support, data entry, or business development support would be an asset. • Strong written communication skills and demonstrated ability to prepare accurate, professional documents. • Strong organizational skills, attention to detail, and records-management ability. • Strong Microsoft Office skills, particularly Word, Excel, PowerPoint, Outlook, and Adobe Acrobat. • Ability to work with data, trackers, spreadsheets, and client management systems such as SharePoint or similar internal platforms. This is supported by the records, workflow, and data management responsibilities in the current roles. • Ability to manage competing priorities, follow established processes, and work effectively in a deadline-driven environment. Key Competencies • Attention to detail and accuracy. • Organization and time management. • Strong written communication. • Proficiency with Microsoft Office • Initiative, reliability, and willingness to learn proposal development processes.   This is a current vacancy. Please note that we use AI tools in our application screening process.  All hiring decisions involve human review.   LOCATION:                       Hybrid (3 days Remote & 2 days 90 Burnhamthorpe Road W., Mississauga) REPORTING TO:                Director, New Business Development SALARY:                             $55,000 START DATE:                     September 1, 2026 SCHEDULE:                        Monday to Friday 8:30 – 4:30              (Occasional evenings and weekends when/as required) HOURS:                               35 hours per week BENEFITS:                           No We’re looking to welcome people to our diverse, inclusive, and authentic workplace. We especially welcome applications from members of racialized groups, Indigenous peoples, persons with disabilities, persons of diverse sexual orientations and gender identities and others with the skills and knowledge to productively engage with diverse communities. We are committed to a selection process and work environment that is inclusive and barrier-free. So, if you’re excited about this role or another one, please apply on our website www.achev.ca