Personal Assistant at ACCIONA in Perth, Western Australia, AU

ACCIONA is a global company, leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 65,000 professionals, present in more than 40 countries across the five continents, all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference, promote sustainable development, and find solutions to the biggest global challenges including climate change, overpopulation, and water scarcity? Come and join us in building the infrastructure our planet needs to achieve a sustainable future.

Job Description

• Personalised career progression plans to help you achieve your goals
• Join a business with an excellent safety record as well as robust systems and process's
• Competitive salary in line with experience + Acciona Bonus Incentive Scheme
• 12-month fixed term opportunity

The Role

We are seeking a highly organised, proactive and trusted Personal Assistant to support the Alliance Manager at the Alkimos Seawater Desalination Plant (ASWA) on a 12-month fixed term contract.

This is a pivotal role providing confidential, high-level administrative support while helping drive coordination across leadership teams. You will be the central point of organisation for meetings, communications, reporting and executive activities, ensuring the Alliance operates efficiently and professionally.

The Project The project includes the design, construction, operation and maintenance of the plant with first production in 2028. Works include marine works and tunnels, seawater intake system, a seawater reverse osmosis desalination plant, groundwater system, drinking water storage and pump system, supported by civil, electrical and bulk earthworks.

Key Accountabilities

• Provide high-level administrative and confidential support to the Alliance Manager
• Manage complex diary scheduling, email correspondence and stakeholder communications
• Coordinate, prepare and distribute monthly board packs and leadership reports
• Organise travel, accommodation and logistics for the Alliance Manager and leadership team
• Schedule, prepare agendas for, and coordinate ALT and AMT meetings
• Record meeting minutes, track actions and ensure timely follow-ups
• Maintain accurate documentation systems and manage SharePoint records
• Support coordination of internal and external events, including workshops and functions

Required Skills and Competencies

• Proven experience as a Personal Assistant, Executive Assistant or in a similar role
• Strong organisational and time management skills with the ability to prioritise competing demands
• Excellent written and verbal communication skills
• High level of discretion and ability to handle confidential information
• Strong attention to detail and accuracy in documentation and reporting
• Ability to work independently and proactively in a fast-paced environment
• Experience supporting senior leaders and engaging with stakeholders
• Proficiency in Microsoft Office and document management systems (e.g. SharePoint)

What we offer

At ACCIONA, we offer a dynamic and challenging work environment where our employees can grow and develop their careers. We provide opportunities for professional development, and our team members are encouraged to bring new ideas and approaches to their work. Our company is dedicated to fostering a culture of inclusiveness and respect where every employee feels valued and supported.

ACCIONA has been given the Top Employer 2022, 2023, 2024 & 2025 certification in Australia, which certifies the company's commitment to excellence in human resources management and those who focus on putting their people first through their exceptional HR policies. Since establishing a presence in Australia in 2002, ACCIONA has made significant investments in local opportunities and project development. ACCIONA employs more than 3,000 people in its renewable energy, infrastructure and water projects across Australia & New Zealand.

We are an Equal Opportunity Employer and promote equality and diversity. Indigenous Australians and candidates from minority groups are encouraged to apply.