School Secretary at Academy School District 20 in Colorado Springs, CO

Summary: Academy School District 20 is seeking a School Secretary to perform clerical, secretarial, and administrative duties in support of the school. The role involves providing administrative assistance and support to students and parents, ensuring efficient office operations and maintaining student records. Responsibilities: - Reports consistently for work as scheduled - Performs other duties as assigned - Attains proficient or higher evaluations on established Performance Standards - Answers telephone, provides information to callers, takes messages, forwards phone calls as appropriate, greets visitors to building courteously, determines their needs, and provides information or directions - Assists students as needed - Composes, performs, and types routine correspondence and reports and updates lists - Confirms appointments and meetings - Contacts parents and students regarding absences from school - Develops and implements office procedures and methods to ensure the efficiency of office operations - Develops and maintains required reports - Interprets and explains district rules, regulations, and procedures to the public - Maintains a complete set of accurate and timely student records containing data such as grades, credits, GPA, names, addresses, telephone numbers, immunization history, correspondence, etc - Maintains office filing systems - Maintains responsibility for the clerical operations of a departmental office - Maintains various databases and reports - Performs a variety of bookkeeping procedures and tracks various district accounts; reconciles accounts and records; maintains/prepares budget records and summaries - Performs a variety of duties using various types of office equipment - Performs routine typing activities related to departmental functions - Prepares and processes reports which require research, computation, and compilation - Prepares requests for room reservations, room arrangements, and equipment - Processes and inputs data for student registration/schedules - Provides back up assistance to other office staff - Runs student transcripts using database systems, runs lists of students (alphabetical, by rank, by GPA, by Class, etc.) and looks up class schedules as needed - Sets up, files, and sorts a variety of documents, to include sensitive and confidential information - Takes dictation for official meetings, prepares minutes and handles confidential or sensitive documents and correspondence Required Qualifications: - High school graduate - high school diploma or equivalent Required Skills: Clerical skills, Secretarial skills, Administrative skills, Record keeping, Document management, Filing systems, Bookkeeping, Data entry, Use of office productivity software, Telephone etiquette, Special Education, related legal requirements, data privacy laws, manage simultaneous demands, set priorities, establish, maintain effective working relationships, Effective verbal communication, Effective written communication, maintain confidentiality, Time management skills