Administrative Assistant at ABM Industries in Plano, TX

Summary: ABM Industries is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. They are seeking a Regional Engineering Administrator to provide operational and compliance support to the engineering team, ensuring efficient building operations through various administrative tasks. Responsibilities: - Support Engineering and Property Management teams with administrative tasks, including scheduling, meeting notes, data entry, document formatting, and tenant communications - Learn and assist with specialized software platforms (e.g., PRISM, PMWeb, Salesforce) to support work orders, preventative maintenance, inspections, and basic project documentation - Assist with account setup, equipment records, and compliance documentation to ensure accuracy and audit readiness - Help coordinate vendor appointments, site access, and maintain organized property folders across shared platforms - Monitor and support code compliance and fire-life-safety programs by scheduling inspections, tracking deficiencies, and maintaining related documentation - Generate reports, schedule compliance tasks, and participate in team calls to provide updates - Maintain and ensure Standard Operating Procedures (SOPs) are up to date and accessible for engineering and operational processes - Provide support for special projects, platform migrations, and maintain consistent file structure and version control - Deliver excellent customer service and collaborate with property and engineering teams to ensure smooth operations Required Qualifications: - Strong organizational skills - Attention to detail - Ability to collaborate across teams - Adapts well to change - Flexible and empathetic - Highly customer service oriented and responsive - Able to work well under pressure - Balance multiple priorities and assignments to meet deadlines - Comfortable in a fast-paced environment - Consistently achieves high work standards - Strong attention to detail, accuracy and timeliness Important Skills: PRISM, PMWeb, Salesforce Nice-to-Have Skills: Customer service Benefits: ABM offers a comprehensive benefits package.