Medical Coordinator at Abbott House in Irvington, NY

JOB SUMMARY

Responsible for assessing, facilitating, and monitoring all components of client medical services. The Medical Coordinator must ensure all federal and state regulations are followed. The Medical Coordinator must work collaboratively with all the medical personnel, case managers, clinicians, Youth Specialist and Asst. Director.

GENERAL RESPONSIBILITIES

• Obtain, compile, and maintain medical files on each admission. Ensure proper daily documentation in the ORR-UC Portal and maintain hard copy of required documents and medical records. Close medical files when minors are discharged. Prepare medical discharge packets and give them to Case Manager for minors that are being discharged.
• Assure all hard copy files are organized and up to state and federal standards. Consistently review hard copy files to assure they are compliant.
• Schedule and comply with required medical and dental appointments on a timely basis. This includes requesting a TAR, once approved preparing necessary documents needed for appointments. Assure the Unit Supervisors receive the package for the appointment. Follow up with the outcome of any appointment; request the appointment paperwork, and the completed Treatment Contact Form.
• Complete all mandated ORR & Abbott House training on a timely basis.
• Prepare youth for physical examinations, take vital signs, height, and weight. If certified, then the MC will also draw blood and vaccinate the minors.
• Attending all ORR & Abbott House medical meetings.
• Review medication cabinets & medical binders on a weekly basis.
• Create a medication log and instruction sheet for each child on medication and administer first dose if medication arrives during your shift.
• Create a weekly update summary for each child on the caseload.
• Attend the weekly medical assistants meeting.
• Stay with the Pediatrician during physical examinations.
• Maintain Health Information Privacy HIPAA.
• Perform clerical duties, and assure the medical office is clean and sanitized.
• Any other related duties as required.

PHYSICAL REQUIREMENTS

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. An employee in this position is regularly required to stand; walk, use hands and fingers, handle, or feel objects; reach with hands and arms; talk and listen, and taste or smell. The employee frequently is required to walk. The employee is occasionally required to keep balance and stoop, kneel, crouch, or crawl**.**
• Computer – The Medical Coordinator must be able to use a computer and able to learn software programs
• Office Equipment- The Medical Coordinator is required to operate a fax, copier, scan, and other office equipment.
• Communication - The Medical Coordinator needs to be able to speak, read and write fluently in the English language
• Writing - The Medical Coordinator must be able to write in the English language using correct spelling, grammar, punctuation, etc.
• Driving - The Medical Coordinator must have a valid Driver’s License and a clean driving record.
• Lifting - The Medical Coordinator may frequently lift 0-25 lbs., occasionally lift 25-50 lbs., and rarely lift over 50 lbs.
• Push/Pull - The Medical Coordinator may frequently push/pull 0-25 lbs. of force, occasionally push/pull 26-45 lbs. force, and rarely push/pull over 45 lbs.
• Sitting, Standing and Walking – The Medical Coordinator will be required to sit, stand and walk throughout the work day.
• Stooping -The Medical Coordinator may occasionally stoop. This is defined as bending body downward by bending spine at the waist.
• Kneeling -The Medical Coordinator may occasionally kneel. This is defined as bending legs at knees to come to rest on knee(s).
• Crouching - The Medical Coordinator may occasionally crouch. This is defined as bending body downward and forward by bending spine and legs.
• Work environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee frequently works in an office environment. The noise level in the work environment is usually moderate due to talk and movement of the program participants and other co- workers. The noise level can increase on occasion due to yelling or screaming by the participants of the programs.

QUALIFICATIONS

• HS or associate degree. Hematology or other medical certification preferred.
• Experience working in a fast-paced environment, child welfare, medical billing, clerical work, and administrative duties.
• Must have valid driver’s license