Project Coordinator at 7-Eleven in Location not listed

PROJECT COORDINATOR Location: Remote FL 7-Eleven is an iconic family of brands with over 86,000 locations, surpassing every retailer in the world. We revolutionize convenience, restaurants and fuel through cutting edge innovation — working hard to be the customer's first choice. 7-Eleven empowers our employees to "activate awesome" and make a meaningful impact in their stores and communities every day. If you're ready to grow, lead and make a difference, come join our team and help shape the future of convenience. Job Summary: The Project Specialist supports Development, Construction and Entitlements by serving as a central coordination point for construction-related project activity. This role partners closely with Construction Managers, internal departments, vendors, and external partners to keep projects organized, properly documented, financially accurate, and moving forward against key milestones. The Project Specialist is responsible for maintaining project data, supporting budget and invoice processes, coordinating project updates, and helping resolve issues that could impact schedule, cost, or execution. Success in this role requires strong follow-through, attention to detail, proactive communication, and the ability to manage multiple priorities in a fast-paced development environment. Key Duties and Responsibilities: • Set up, maintain, and monitor construction projects in required systems, including user profiles, project milestones, key dates, project status, and assignment of Purchase Order (PO) and Work Order (WO) responsibilities. • Support Construction Managers and project teams with budget tracking, cost updates, financial documentation, and reconciliation activities to help maintain project financial accuracy. • Review, organize, disseminate, and distribute project documents needed for bidding, ordering, vendor coordination, approvals, and other project-related activities. • Facilitate recurring biweekly calls with Construction Managers to review project timelines, budget deliverables, open items, risks, and required follow-up actions. • Coordinate and implement project date changes, ensuring schedule updates are accurate, timely, and communicated to impacted stakeholders. • Facilitate regional pipeline calls with Construction, Development, Entitlements, and other key stakeholders to support alignment, visibility, and progress tracking across active projects. • Partner with vendors and suppliers to support equipment delivery accuracy, order tracking, documentation completeness, and timely invoice submission. • Review, verify, code, and submit invoices to accounting for timely payment processing, while resolving discrepancies or missing information as needed. • Track, prioritize, and respond to incoming project support requests from Construction and cross-functional partners, escalating issues when appropriate to protect project schedule and execution. • Serve as a liaison between internal teams, vendors, and stakeholders to support timely communication, issue resolution, and follow-through on project-related inquiries. • Maintain project controls discipline by ensuring project records, milestone updates, financial information, and communication logs are accurate, complete, and current. • Identify process gaps, recurring issues, or opportunities for improved reporting, documentation, and workflow efficiency; recommend practical solutions to improve team execution. Minimum Qualifications: • Associate degree in business, construction management, real estate, project management, or a related field required; equivalent relevant experience may be considered in lieu of degree. • Experience supporting construction, development, facilities, procurement, accounting, or project coordination functions preferred. • Ability to work with project schedules, budgets, purchase orders, work orders, invoices, vendor documentation, and project management systems. • Proficiency with Microsoft Office applications, especially Outlook, Excel, Teams, and SharePoint; experience with Aconex, Smartsheet, Oracle, or similar systems preferred. • Strong written and verbal communication skills with the ability to coordinate across internal teams, external vendors, and multiple levels of leadership. Key Skills & Competencies: • Strong organizational skills with the ability to manage multiple projects, requests, deadlines, and competing priorities. • High attention to detail in project records, milestone tracking, budget support, invoice processing, and financial documentation. • Effective communication and stakeholder management skills, including the ability to follow up, clarify expectations, and drive open items to resolution. • Ability to work independently, anticipate needs, escalate risks, and maintain accountability in a fast-paced environment. • Working knowledge of project management, procurement, accounting, and document management systems such as Aconex, Smartsheet, Oracle, SharePoint, and related tools. • Strong problem-solving skills with the ability to identify discrepancies, resolve support-related issues, and recommend process improvements. • Collaborative mindset with the ability to build productive relationships across Construction, Development, Entitlements, Accounting, vendors, and other cross-functional partners. If an hourly or salary range is included in this ad it represents the range 7-Eleven in good faith believes is the range of compensation for this role at the time of this posting. The Company may ultimately pay more or less than the posted range. This range is only applicable for jobs to be performed in this state. This range may be modified in the future. No amount is considered to be wages or compensation until such amount is earned, vested, and determinable under the terms and conditions of the applicable policies and plans. The amount and availability of any bonus, commission, long-term incentive compensation, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law. For a general description of all benefits 7-Eleven is offering in the US for the position, please visit this link. For a general description of all benefits 7-Eleven is offering in Canada for the position, please visit this link.