Administrative Assistant II

Summary: Washington and Lee University is seeking a highly organized and proactive Administrative Assistant to provide comprehensive administrative support to the Director of Leadership Giving and the Leadership Giving team. The successful candidate will manage administrative tasks, prepare reports, and facilitate efficient communication within the department to ensure the smooth operation of the fundraising team. Responsibilities: - Provide administrative assistance to the Director of Leadership Giving and Gift Officers, including managing calendars, scheduling appointments, and organizing meetings - Prepare and distribute correspondence, memos, and reports as needed - Handle incoming communications, including phone calls, emails, and mail, and respond or redirect as appropriate - Manage reimbursement requests and expense reports for the Director of Leadership Giving and Gift Officers - Track departmental expenses and assist with budget management as needed - Serve as the primary point of contact for donors, providing exceptional customer service and ensuring timely responses to inquiries - Coordinate donor visits and meetings, including scheduling appointments, arranging logistics, and preparing meeting materials - Assist with the preparation of donor briefings and presentations, ensuring accuracy and professionalism - Create and maintain donor records and contact information in the database (e.g., Slate) and update as necessary - Generate queries and run reports from Slate to support fundraising activities, donor stewardship, and prospect research - Ensure data integrity and accuracy in the donor database by regularly updating records and performing data entry tasks - Work collaboratively with team members to achieve departmental goals and objectives - Provide support and assistance to other members of the development team as needed - Other duties as assigned Required Qualifications: - High school diploma or equivalent; associate's or bachelor's degree preferred - Proven experience in administrative support roles, preferably in a fundraising or nonprofit environment or a combination of education and experience which would provide a similar level of skill - Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and experience with database management systems (e.g., Slate) - Strong organizational skills and attention to detail, with the ability to prioritize tasks and manage multiple deadlines effectively - Ability to maintain confidentiality - Excellent communication (both orally and in writing) and interpersonal skills, with a professional and courteous demeanor - Ability to work independently and take initiative, as well as collaborate effectively in a team-oriented environment - Flexibility to occasionally work nights and weekends as required for special events or donor engagements Required Skills: Microsoft Office, Database management, Slate, Fundraising