Project Accounting Specialist

Position Overview This position will perform a variety of accounting and general administrative tasks to assist the Accounting Department and Construction Teams in day-to-day financial activities, organization, and financial reporting primarily focused on construction projects. This position will also perform special projects as needed.

Key Responsibilities

• Full lifecycle construction accounting including implementing and performing financial and organizational management practices throughout the entire lifespan of a construction project, from its inception to its closeout.

• Collect and maintain construction budgets, general contractor and/or subcontractor agreements, Certificates of Insurance, W-9 forms, applications for payments and invoices.

• Collaborate with project managers and field supervisors to ensure accurate financial tracking.

• Construction change order management including establishing clear processes for managing changes to the project scope and ensuring they are properly approved, documented, and reflected in budgets and contracts.

• Regular financial reporting: provide stakeholders with ongoing updates on the project's financial status, including cost reports and forecast.

• Process a high volume of invoices: ensure all general ledger coding, general ledger periods, and due dates are met; completed accurately and timely using multiple software programs

• Code and enter invoices: partners with appropriate management to ensure all vendor invoices are properly approved according to Company policy.

• Perform multiple weekly check runs and process ACH payments.

• Set up new customers in the accounting software.

• Assist with weekly billing reports, month-end closing activities and financial reconciliation.

• Construction equipment fleet management: collaborate with project managers and field supervisors to track heavy equipment locations and create invoices to bill to respective construction projects.

• Create and maintain a comprehensive insurance policy breakdown.

• Special projects will be assigned to achieve specific goals, contributing to the overall success of the organization.