Site Admin I

Summary: Wanzek Construction, Inc., a MasTec Company, is seeking a Site Admin I to provide administrative support to the on-site project management team and site-based employees. The role involves duties such as managing office tasks, assisting with employee onboarding, maintaining project documentation, and ensuring effective communication within the team. Responsibilities: - Serve as receptionist with duties to include answering phones, greeting visitors, handling incoming and outgoing mail, copying and scanning - Assist with onboarding of employees, including validating assigned paperwork is complete, collecting and verifying I-9 documentation, and participating in new hire orientation - Maintain tracking and reporting spreadsheets needed for the project - Maintain site roster and time off calendar - Assist with project set-up activities, including but not limited to setting up office contacts and services - Assist users with logging into company software accounts - Order and maintain an adequate amount of office supplies - Maintain a clean and organized office throughout the duration project - Participate in daily internal management meetings, taking meeting minutes as needed - Cross-train with other administrative positions on-site, (if applicable) to serve as back-up - All other duties as assigned - Responsible for leading daily timesheet audits, notifying management of errors, and assisting with the correction process for craft payroll to ensure accuracy - Reconcile purchase card statements monthly - Assist employees with questions related to benefits, training, payroll, timesheets, time off requests, and employee record updates - Assist with equipment questions (scanner, copy machine, etc.) - Be a Champion of the organizations Safety culture - Assist the Site Safety Coordinator as needed Required Qualifications: - 1-3 years+ experience in administrative support position - Take reasonable care of your own and others health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward Wanzek's Zero Injury principles - Proficient in Microsoft Word, Excel, PowerPoint, SharePoint, and Outlook - Strong verbal and written communication skills - Must be highly organized and able to multi-task Required Skills: Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft SharePoint, Microsoft Outlook Benefits: Competitive pay with ongoing performance review and merit increase, 401(k) with company match & Employee Stock Purchase Plan (ESPP), Flexible spending account (Healthcare & Dependent care), Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children, Diabetes Management, Telehealth Coverage, Prescription Drug Plan