Admin Coordinator CR (Part-Time)

Summary: Walt Disney World is seeking an enthusiastic Admin Coordinator to join the Magic Kingdom Park Planning & Integration Team. This role is essential for maintaining the smooth operation of the Magic Kingdom Administrative Desk and involves coordinating multiple projects, managing office tasks, and providing support to cast members and executives. Responsibilities: - Partner as the information hub for the residents of Magic Kingdom, including Executives, Leaders, Cast Members, Operating Participants, WDI, Vendors, etc - Drive team effectiveness and anticipate the needs of the organization - Maintain an organized and professional environment while providing service-focused delivery - Provide general office management – keep up with multiple tasks, deadlines, and coordinate and drive responses effectively - Monitor phones, calendars, shared mailboxes, and send daily operational updates - Assist the Park Planning and Integration team with Cast engagement events, media events, and activations - Maintain up-to-date and accurate records - Ensure daily maintenance and cleanliness of the Administration Desk, Conference Rooms, Pantry, Cast Information Office, and Cast Communication Stations - Managing and obtaining backstage clearance for non-residents - Proactively greet, engage, and assist Cast Members with utilizing company resources and connecting with Cast Care Leaders at the Cast Information Office - Stay informed about front-line Cast and Guest experiences Required Qualifications: - Strong verbal and written communication skills, telephone etiquette, and an eye for detail/accuracy - Strong time management and follow-through skills, along with the ability to be flexible with daily tasks - Ability to handle confidential information, demonstrating good judgment and discretion - Effectiveness and professionalism working in a team environment alongside administrative professionals, project managers, senior leaders, and executives - Effective problem-solving abilities and continuous improvement skills by contributing innovative and creative ideas - Ability to build solid inter and intra-team relationships, with the patience and passion to be truly helpful to our Cast and your co-workers, and go the extra mile without being asked - Proficiency with technology, including Computers, Printers, Smartphones, Internet Browsers, Microsoft Outlook, Word, Excel, PowerPoint, Teams, One Note, etc., and confidence to learn new programs - Ability to lift, carry, and move items that are 10-25lbs - Flexibility and willingness to work nights, weekends, and holidays - High school diploma or equivalent Preferred Qualifications: - Ability to connect the dots and be proactive - Strong working knowledge of TWDC resources, applications, and benefits - Curious by nature, self-motivated - Strong problem-solving skills - Desire to solve for yes, helps create a welcoming/inclusive environment - Existing awareness of the Magic Kingdom's onstage and backstage operating areas Required Skills: Telephone Etiquette, Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Teams, OneNote, Internet Browsers, Computer Proficiency, Discretion Benefits: Health and savings benefits, Educational opportunities, Special extras that only Disney can provide