Administrative Support Assistant

Summary: The USDA Animal and Plant Health Inspection Service (APHIS) is seeking a dedicated Administrative Support Assistant. In this role, you will perform various support tasks related to procurement, data processing, personnel support, and program record-keeping. Responsibilities: - Serves as timekeeper for Time and Attendance processing, in accordance with appropriate system (i.e., WebTA) policies and procedures - Assists employees in the use of the travel system - Serves as purchasing agent for expendable items for the office/program unit - Assists with recruitment by initiating SF-52s, Requests for Personnel Actions, required for the office/program unit in accordance with established procedures - Maintains control systems for miscellaneous payment documents - Prepares and submits the necessary vehicle reports/information - Maintains administrative and program files in accordance with Federal records management policies, procedures - Serves as office/program unit receptionist - Responds to routine correspondence on own initiative Required Qualifications: - Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement, including specialized experience and/or education, as defined below - FOR THE GS-5 LEVEL: Applicants must have one year of specialized experience (equivalent to the GS-4 level) that may have been obtained in the private or public (local, county, state, Federal) sectors which demonstrates: Follows established procedures to maintain and update various databases and systems - Experience in the use of multiple electronic platforms (I.E. windows, adobe pro, excel, word, power point, etc.) - Prepares operational and administrative reports for use by management - OR Four years above high school - Equivalent combinations of education and experience are qualifying for this grade level - TRANSCRIPTS are required if: You are qualifying for the position based on education - You are qualifying for this position based on a combination of experience and education - This education must have been successfully completed and obtained from an accredited school, college, or university - COMBINATION OF EDUCATION & EXPERIENCE AT THE GS-5 GRADE LEVEL: Applicants may have combinations of successfully completed education and specialized experience to meet total qualification requirements - The total percentages must equal at least 100 percent to qualify for that grade level - Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social) - Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment - You will receive credit for all qualifying experience, including volunteer experience Required Skills: Database maintenance, Windows, Adobe Pro, Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Report preparation, Time, Attendance processing, Travel system usage, Purchasing, Records management, Correspondence handling