CCMEP Administrative Assistant (WIOA)

Summary: Urban League of Greater Southwestern Ohio is seeking a CCMEP Administrative Assistant to provide essential administrative support to the Cincinnati Office. The role involves ensuring compliance with documentation, managing case files for WIOA Participants, and promoting Urban League services to employers. Responsibilities: - Assure documentation of program services complies with contract, regulatory, and agency requirements and best-case management practices - Provide administrative support to the Cincinnati Office, including facilities and IT correspondence - Prepare and/or monitor case files for all WIOA Participants - Receive intake calls for CCMEP WIOA program - Support the preparation of the Monthly Program Dashboard report for submission to the Program Manager - Attend Data meetings to represent WIOA program & information - Assist with program support as needed - Promote the Urban League services to employers through presentations, advertising, promotions, and other sales and marketing techniques - Represent the Urban League in local community, civic, and social organizations as directed - Coordinate various interdepartmental communications as necessary, including fielding phone calls and responding appropriately on behalf of the Urban League - Perform other duties as assigned Required Qualifications: - Proven work experience in administrative duties, data entry, or a similar role - Detail-oriented and able to work well under pressure. Must have excellent interpersonal skills across all levels of staff - Excellent technological fluency, including strong capability in email, MS Office Suite, and other related business and communication tools - Excellent oral and written communication skills - Solid organizational abilities, including multitasking and time management - Strong client-facing and teamwork skills - Strong alignment with our organizational mission and values - Ability to work independently as well as under pressure while maintaining high levels of quality - Ability to maintain and produce accurate, timely records Required Skills: Data entry, MS Office Suite