U.S. Metals, Inc.→
Production Administrative Assistant
Entry LevelOn-site
Location
Seekonk, MA
Salary
$46k–$50k/yr
Experience
Not specified
Posted
Today
Skills
microsoft wordmicrosoft accessmicrosoft excelerp systemsdata entrymechanical aptitudemath skillsoperating standard office machinestelephone system
Job Description
Summary: Metals USA is a solid, growth oriented carbon steel distribution center servicing various industries. They are seeking a Production Administrative Assistant responsible for receiving incoming shipments and performing administrative or clerical duties with minimal variation.
Responsibilities:
- Receives incoming shipments of material and revises the receiving log
- Examines documents for discrepancies in quantity and description, and reports problems to management in a timely manner
- Delivers incoming shipments and paperwork to the appropriate departments
- Completes production paperwork, follows shop system data collection procedures and follows inspection procedures on a daily basis
- Resolves receiving work order and billing discrepancies in coordination with sales, purchasing and quality, and responds to inquiries on any material received
- Processes returned purchased items that are not acceptable or do not meet specifications
- Maintains electronic and hard copy filing system
- Processes shipping and receiving documents and runs basic reports as required
- Works independently performing data entry, copying, and faxing, scanning and general clerical duties
- Assists in resolving any administrative problems in the production department
- Regular and predictable attendance is required to perform the duties of a production administrative assistant
- Adheres to established company policies and procedures paying special attention to safety regulations
- Adheres to Reliance Steel and Aluminum's Code of Conduct as well as customer confidentiality requirements
- Performs other related duties as assigned
Required Qualifications:
- High School Graduate or Equivalent
- Ability to communicate both oral & written effectively with both internal and external customers
- Must have strong, demonstrated sustained working abilities in a fast paced production area
- Ability to adapt quickly to change and work under tight deadlines
- Ability to interface effectively with all departments to foster a success-oriented, deadline driven organization
- Good analytical & organizational skills, able to make sound decisions utilizing the data at hand
- Must have mechanical aptitude and good math skills
- Ability to demonstrate professionalism & diplomacy to include telephone etiquette
- Demonstrates strong customer service, exercises diplomacy and maintains the highest level of confidentiality
- Computer Literacy: Microsoft Office Software (Word, Access, Excel) and ERP
- Knowledge of operating standard office machines and telephone system
Preferred Qualifications:
- Prior clerical experience in a heavy industrial environment
Required Skills: Microsoft Word, Microsoft Access, Microsoft Excel, ERP Systems, Data Entry, Mechanical Aptitude, Math Skills, Operating Standard Office Machines, Telephone System
Benefits: Benefits plus upward professional growth
Benefits
Benefits plus upward professional growth