Production Administrative Assistant

Summary: Metals USA is a solid, growth oriented carbon steel distribution center servicing various industries. They are seeking a Production Administrative Assistant responsible for receiving incoming shipments and performing administrative or clerical duties with minimal variation. Responsibilities: - Receives incoming shipments of material and revises the receiving log - Examines documents for discrepancies in quantity and description, and reports problems to management in a timely manner - Delivers incoming shipments and paperwork to the appropriate departments - Completes production paperwork, follows shop system data collection procedures and follows inspection procedures on a daily basis - Resolves receiving work order and billing discrepancies in coordination with sales, purchasing and quality, and responds to inquiries on any material received - Processes returned purchased items that are not acceptable or do not meet specifications - Maintains electronic and hard copy filing system - Processes shipping and receiving documents and runs basic reports as required - Works independently performing data entry, copying, and faxing, scanning and general clerical duties - Assists in resolving any administrative problems in the production department - Regular and predictable attendance is required to perform the duties of a production administrative assistant - Adheres to established company policies and procedures paying special attention to safety regulations - Adheres to Reliance Steel and Aluminum's Code of Conduct as well as customer confidentiality requirements - Performs other related duties as assigned Required Qualifications: - High School Graduate or Equivalent - Ability to communicate both oral & written effectively with both internal and external customers - Must have strong, demonstrated sustained working abilities in a fast paced production area - Ability to adapt quickly to change and work under tight deadlines - Ability to interface effectively with all departments to foster a success-oriented, deadline driven organization - Good analytical & organizational skills, able to make sound decisions utilizing the data at hand - Must have mechanical aptitude and good math skills - Ability to demonstrate professionalism & diplomacy to include telephone etiquette - Demonstrates strong customer service, exercises diplomacy and maintains the highest level of confidentiality - Computer Literacy: Microsoft Office Software (Word, Access, Excel) and ERP - Knowledge of operating standard office machines and telephone system Preferred Qualifications: - Prior clerical experience in a heavy industrial environment Required Skills: Microsoft Word, Microsoft Access, Microsoft Excel, ERP Systems, Data Entry, Mechanical Aptitude, Math Skills, Operating Standard Office Machines, Telephone System Benefits: Benefits plus upward professional growth