Human Resources Assistant (On-Site)

Summary: U.S. Dermatology Partners is seeking a Human Resources Assistant to support daily office operations and core HR functions. This role involves greeting visitors, managing office supplies, assisting with recruitment, and providing administrative support to executive leadership. Responsibilities: - Greet visitors and serve as the front-facing representative of the Corporate Office - Maintain cleanliness and organization of breakrooms and common areas - Order and manage office, breakroom, and facility-related supplies - Sort incoming mail, deliver packages, and process outgoing mail pick-ups - Coordinate with corporate office vendors and service providers - Support building maintenance and general facility needs - Prepare, send, and manage documents using DocuSign - Process executive expense reports accurately and timely - Provide ad hoc administrative and project support to executive leadership (e.g., holiday gifts, special initiatives) - Order and coordinate lunches and catering for meetings and events - Arrange business travel, including flights, accommodations, and transportation - Support on-site and off-site meetings and events - Coordinate meetings, calendars, and logistics - Cold-source candidates using LinkedIn, job boards, and other recruiting platforms - Support career fairs and recruitment-related events - Step in to assist during periods of high requisition volume - Support Home Office employee engagement and wellness events - Order, pack, and assemble company-wide engagement materials - Conduct Paycom audits and assist with HRIS data accuracy - Support shadowing, contractor onboarding, and new-hire onboarding - Assist with Open Enrollment preparation and employee support - Perform additional HR administrative duties as needed Required Qualifications: - Organized - Proactive - Adaptable - Ability to manage competing priorities in a fast-paced environment - Experience in office and executive support - Experience in human resources support - Ability to cold-source candidates using LinkedIn, job boards, and other recruiting platforms - Experience supporting career fairs and recruitment-related events - Ability to assist during periods of high requisition volume - Experience with employee engagement and wellness events - Ability to conduct Paycom audits and assist with HRIS data accuracy - Experience with shadowing, contractor onboarding, and new-hire onboarding - Ability to assist with Open Enrollment preparation and employee support - Ability to perform additional HR administrative duties as needed Required Skills: DocuSign, LinkedIn Recruiting, Job Boards, Career Fair Support, Recruitment, Employee Engagement, Wellness Events, Paycom, HRIS Data Management, Onboarding, Open Enrollment