HR Administrative Assistant

Summary: Transdev North America is a leader in mobility solutions, operating transportation systems across the U.S. They are seeking a highly professional HR Administrative Assistant to support their Human Resources team. The role involves managing various administrative tasks, maintaining organized records, and ensuring compliance with HR processes. Responsibilities: - Answer incoming phone calls from employees and candidates and direct them to the appropriate HR team member - Schedule appointments, coordinate meetings, prepare agendas, send invitations, and follow up on action items - Receive, date-stamp, and distribute incoming mail; assist with large mailings as needed - Send certified mail for final checks, employee notices, and other HR correspondence - Maintain organized filing systems for both physical and electronic records - Scan, copy, print, and manage document processing as needed - Enter, update, retrieve, and verify data within HR systems and electronic files - Operate standard office equipment - Create, maintain, and ensure the confidentiality of employee personnel files - Prepare new hire personnel files and ensure I-9 compliance - Receive and track benefit premium payments for employees on LOA/FMLA - Coordinate interview scheduling for operators and other open positions - Schedule employee relations meetings between employees and HR - Prepare and submit Employee Action Forms (EAFs), including terminations, pay rate changes, and other employee updates - Perform administrative tasks in compliance with contractual and legal requirements - Perform other duties as assigned Required Qualifications: - Associate's or bachelor's degree in Human Resources or related field preferred - 1–2 years of administrative or HR support experience in a professional environment - Strong attention to detail and organizational skills - Excellent verbal and written communication skills with a high level of professionalism - Ability to handle sensitive and confidential information with discretion - Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) - Ability to multitask and prioritize workload effectively in a fast-paced environment - Strong customer service skills when interacting with employees, customers, and external contacts - Be eligible to work in the United States without requiring sponsorship now or in the future (if based in the U.S.) - Successfully pass a pre-employment drug screen Required Skills: Microsoft Office Suite, HR administrative support, Data entry, Document management, Interview scheduling, Employee records management, I-9 compliance, Benefit premium tracking, Customer service, Discretion Benefits: Vacation: minimum of two (2) weeks, Sick days: 5 Days, Holidays: 12 days; 8 standard and 4 floating, 401(k) retirement plan, Medical, Dental, Vision, Life insurance, Voluntary short-term disability, Voluntary long-term disability